Business Contract Specialist

Govt & Bus Contract Admin

Full Time

82483BR

Job Summary

The RA3 Contract Specialist is responsible for the preparation, drafting, review and negotiation of simple to moderately complex training affiliation; core lab services; and sales and service agreements, and other contracts which may be assigned by the Principal Contracts Specialist Supervisor and the Director - Contracts/Awards. This role negotiates terms and conditions of simple to moderately complex business contracts, and provides guidance and counsel on a wide variety of contract-related matters to senior departmental administrators while supporting senior Contract Officers with their portfolios and the Office of Sponsored Research (OSR) staff. The Contract Specialist will be the institutional representative throughout the life of the contract. During the contract negotiation process, the Contract Specialist will need to coordinate input from departmental administrators, and campus offices including Legal Affairs, Risk Management, Privacy, Dean's offices, and Department managers. The Contract Specialist will be responsible for interpreting internal guidance, negotiating inclusion of stakeholder requirements into contracts, and completing all assignments in a timely and professional manner and in compliance with University policy. The Contract Specialist works independently to assess simple to moderately complex contract transactions where analysis requires a thorough understanding of variable factors. This position uses advanced contracts and grants concepts to manage high volume and simple to moderate complexity transactions.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $81,000 - $121,600 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.

Required Qualifications

• Three (3) or more years of related work experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making, organizational and communications skills.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Skill in analyzing information and objectives to define problems, identify relevant issues or concerns, formulating alternatives to affect resolution, and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.
• Ability to manage significant volume of transactions.
• Must be able to comprehend and interpret complex language related to University policies, health care and privacy regulations, and medical education.
• Ability to demonstrate requisite knowledge of contracts and agreements to be assigned signature authority on behalf of UC Regents upon demonstration of proficiency to the satisfaction of the Director and Assistant Director - Contracts/Awards. Criteria includes ability to apply contract law and legal terms, as well as University of California policy to a variety of contract types, timely negotiation of agreements, development of effective working relationships with a variety of stakeholders, and demonstrated ability to protect the University's interests.
• Must be well organized with the ability to set priorities and meet deadlines.
• Ability to use a variety of database applications and word processing and Microsoft Office software.
• Ability to provide high quality customer service. Maintain professional communication with faculty, campus administrators and industry sponsor representatives by providing regular status updates. Responds to voicemails, emails, and other correspondence in a timely fashion.
• Ability to be a team player. Willingness to take on special projects or additional duties as needed.
• Ability to support change management objectives including ability to learn and process a variety of awards.
• Proven ability to handle multiple projects and tasks simultaneously.
• Ability to work independently under heavy pressure and to know when to ask questions.

Preferred Qualifications

• Demonstrated experience negotiating contracts.
• Previous experience with interpretation of UC policies and procedures including UC Business and Finance Bulletin and Standing Orders of the Regents.
• Demonstrated understanding of the mission of a major research and teaching university (with a medical enterprise) and its ancillary public service and patient care missions. Demonstrated experience in research funding environment and structure.
• General knowledge of University policies relating to academic personnel, the appropriate use of University facilities, sales and service activities, research regulatory compliance requirement, stewardship responsibilities, use of animal and human subjects, intellectual property, appropriate overhead rates, publication rights, etc.
• Demonstrated knowledge of policy distinctions between contract mechanisms and have the ability to interpret the varying objectives and needs of internal and external stakeholders in order to advise on the appropriate mechanism for this support.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Proven ability to write reports, prepare presentations and other documents that convey information and ideas to the reader.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

006206 RSCH ADM 3

Job Category

Professional (Non-Clinical), Professional and Managerial, Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday to Friday; 8am to 5pm