Administrative Coordinator

The Johns Hopkins Krieger School of Arts and Sciences (KSAS) seeks an Administrative Coordinator who will support and perform general office management duties within the Zanvyl Krieger Mind Brain Institute. This position will work closely with and provide administrative support to PI's, students, lab staff, and administrative staff. This position requires significant collaboration and coordination with others.

Specific Duties & Responsibilities

Process reimbursements for faculty, staff, students, and non-employees

• Initiate expense reports for faculty, staff, students, and non-employee.
• Complete wire request forms to initiate payments to oversee non-employees.

Process vendor invoices

• Initiate online payment requests for approval by the department Administrator.
• Follow transactions from initiation to completion to ensure accuracy.
• Investigate missing checks for vendors and process stop payment or reissue requests when needed.
• Complete wire request forms to initiate payments to oversee vendors when requested.
• Initiate invitations through Payment Works and follow up on vendor numbers.

Process payments and track expenses

• Process honorarium payment for lecturer/speaker in a timely manner.
• Process FedEx shipments for the Institute and monitor FedEx accounts.
• Process shopping carts and track packages.
• Initiate shopping carts and purchase orders (PO) in SAP as needed.
• Scan all shopping cart, reimbursement and check request paperwork for reconciliation purposes.
• Track and log all incoming packages and distribute to labs.
• Sort and distribute mail.

General Administration

• Help maintain common areas.
• Help set up for faculty and department meetings.
• Holder and initiator of the departmental Pcard.
• Assist with organizing lecture schedules.
• Holder and initiator of department Pcard.
• Assist with special projects as assigned by the Director, Administrative Manager, and faculty.
• Other duties as assigned.

Special Knowledge, Skills, & Abilities:

• Knowledge of the SAP system and of JHU policies and procedures; analytical skills in finance.
• Ability to work independently and exercise sound judgment.
• Must be highly organized and customer-service oriented.
• Be able to multitask effectively.
• Experience in laboratory supply and animal procurement/purchasing necessary.
• Must be able to attend in-person orientation.
• Must be personable, team-oriented, and able to collaborate effectively with faculty, staff, and students in a diverse setting.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Knowledge of the SAP system including purchasing, check request and travel reimbursements.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30 am - 5:00 pm
Exempt Status:Non-Exempt
Location:Hybrid/Homewood Campus
Department name: Mind Brain Institute
Personnel area: School of Arts & Sciences