Administrative Coordinator TTU

Lubbock

39518BR

Student Faculty Staff Support

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Provides support for the Campus Access & Engagement (CAE) office and CAE staff. Serves as the main point of contact for all guests and visitors and acts as the direct point of contact for the Assistant Vice President, with additional support to the Vice President as needed. This includes managing the AVP's calendar, coordinating and scheduling meetings, identifying scheduling conflicts, receiving and relaying messages, outsourcing communication internally and externally, and supporting all other administrative functions related to the AVP's role.
• Maintains and assists with sponsorship opportunities, CAE scholarships and student and community funding requests. Responsible for monthly P-Card reconciliation and budget preparation for AVP's operational expenses and travel.
• Oversees the functions of all CAE spaces in Doak Hall, including ordering office equipment, inventory tracking, ordering supplies, processing work orders, handling reservations, opening and closing spaces, and preparing meeting rooms.
• Assists with logistics for all CAE special events, programs, and meetings, including room reservations, catering orders, promotional materials, vendor contacts, supply orders, and coordinating delivery timelines.
• Assists with property inventory tracking, parking, driver approval, golf cart and key management for CAE.

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Preferred Qualifications

• Demonstrated effective communication and interpersonal skills, with the ability to collaborate professionally.
• Proven ability to manage multiple projects while consistently meeting deadlines in a dynamic environment.
• Proficiency in Microsoft Office Suite.
• Bilingual proficiency and substantial administrative experience within a higher-education executive office are highly desirable.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

19.21

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Schedule Details

M-F 8-5

Grant Funded?

No

Job Group

Office and Admn Wkrs All Other

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.