Administrative Assistant to the Chancellor

Position Details

University of Colorado | Denver

Official Title: Admin Assistant II

Working Title: Administrative Assistant to the Chancellor

FTE: Full-time

Salary Range: $48,890 - $54,036

Position #00781814 - Requisition #35649

Join the University of Colorado Denver

About the University of Colorado - Denver
The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

As a critical member of the Chancellor's team, this position is charged with the administrative and technical support of the Chancellor's Office and the Chancellor themself. Reporting to the Executive Assistant to the Chancellor, this position supports the Chancellor's goals by ensuring that scheduling, communication, and meeting/event logistics are accurate and managed promptly. As a key point of contact for the Chancellor, this position interacts on their behalf with students, faculty, and staff, as well as the greater Denver community.

Areas of core responsibility include managing the Chancellor's calendar and executive travel, liaising with key offices on CU Denver's campus and across the CU System, expense reimbursement, event support, and other projects as needed. Working in tandem with the Executive Assistant, this person will take initiative to achieve goals and objectives, while maintaining confidentiality and supporting positive working relationships. The role requires strong organizational and project management skills, effective problem solving, and the ability to handle complex tasks under pressure.

Administrative Assistant to the Chancellor

What you will do:

• With direction from the Executive Assistant to the Chancellor, manage the Chancellor's calendar, ensuring that engagements are appropriately reviewed and prioritized, and appropriate materials are collected for all engagements.
• Maintain systems to track all scheduling requests with accuracy. Communicate status of requests with internal and external stakeholders.
• Respond in a timely manner to requests from various sources, both internal and external, for the Chancellor's time.
• In support of the Executive Assistant to the Chancellor, researches, gathers, organizes, and summarizes information to create briefings, ensuring the chancellor is prepared for every meeting and engagement.
• Arrange the Chancellor's executive travel, including bookings and reservation management.
• Support processes to maintain streamlined office operations.
• Develop and handle routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
• Work with Executive Assistant to the Chancellor and other Cabinet-level officials and their teams on logistics and set-up for key meetings and events, including room reservations and catering.
• Manage general office administration and operations including facility needs, supplies inventory, time sheets, expense reports, memberships, subscriptions, etc.
• Be able to adapt and work in partnership with various administrators.
• Promotes positive, welcoming, service-oriented culture in the Office of the Chancellor.
• Handles highly sensitive and confidential materials without risk of disclosure.
• Ensures adherence to all University of Colorado policies.
• Other responsibilities as needed.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Qualifications you already possess (Minimum Qualifications)

• Bachelor's Degree in a related field from an accredited institution
• Four (4) years senior-level executive support experience
• Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint

Preferred Qualification to possess (Preferred Qualifications)

• At least four (4) years of experience working in a complex environment with progressive responsibility; experience supporting higher education executives preferred.
• Experience working with Concur, or similar, procurement and travel software.

Knowledge, Skills, and Abilities

• Ability to establish work priorities, strong organizational skills and attention to detail
• Excellent research and writing skills; ability to manage complex and sensitive situations
• Ability to maintain confidentiality
• Ability to assess processes and redevelop them to meet key objectives
• Demonstrated commitment to Diversity, Equity, and Inclusion
• Ability to work both individually and as a team to accomplish shared goals
• Ability to interact positively with students, faculty, staff and visitors
• Desire to learn university policies and procedures, and ability to apply them
• Proficiency with communication, word processing, spreadsheet, presentation and scheduling software (such as Microsoft Outlook, Word, Excel, Power Point, and Adobe Professional)

Conditions of Employment

Occasional work during the evening and/or weekends may be required.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $48,890 - $54,036.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by January 3, 2024. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• * A cover letter which specifically addresses the job requirements and outlines qualifications
• * A current CV/resume
• * List of three references (we will notify you prior to contacting both on and off-list references

Questions should be directed to Tawnya Boulier, tawnya.boulier@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.