Admin Support Specialist

Monday - Friday 8:00am - 5:00pm

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The Office of the Vice Chancellor for Research ( OVCR) oversees, develops, supports, and grows UNC-Chapel Hill's $1 billion research enterprise. The offices reporting to the OVCR set strategic priorities for research, manage proposals and awards, provide research infrastructure, identify funding opportunities, develop research teams and partnerships, oversee regulatory compliance, and communicate the impact and value of the University's research enterprise. The OVCR enables research endeavors for faculty, students, and scholars; encourages interdisciplinary research collaboration across campus; and fosters expansion and diversification of the University's sponsored research portfolio by collaborating with foundations, federal agencies, corporations, and the state and federal governments. The Vice Chancellor for Research also oversees multiple pan-University, multidisciplinary research centers and institutes.

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The primary purpose of the Admin Support Specialist position is to provide project coordination and management support for operational projects related to resource allocation. This position will also offer administrative support for the day-to-day operations of several offices located within Carolina Square and back up support to other members of the Office of Vice Chancellor for Research's administrative support team such as the Executive Assistant to the Associate Vice Chancellor for Research. This position will also manage the front desk at the Carolina Square on a hybrid schedule with at least three days per week working in the office. Duties include but are not limited to evaluating division-wide resource usage; planning and executing on strategic plans to reallocate resources; organizing and maintaining parking and suite access management; managing general office needs for multiple departments; liaising with building management for repairs and other needs; assisting in coordinating and managing schedules/calendars as needed; and assisting with on-boarding and new employee orientation/trainings.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Selected candidate must demonstrate the following:
* Ability to work both independently and as part of a team
* Ability to prioritize and manage various tasks and a shifting workload
* Ability to work efficiently with a high degree of accuracy
* Ability to interpret, apply, and explain policies and procedures
* Ability to master computer software to maintain and update data
* Ability to analyze and solve technical problems using critical thinking skills
* Proficiency with Office 365 applications (e.g., Outlook, Excel, Word, Teams, and PowerPoint)

* Working knowledge of PeopleSoft/ConnectCarolina
* Understanding of the roles and responsibilities at a large, research university with a complex research portfolio

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.