Admissions and Records Representative - College of Medicine

University of Illinois Chicago
United States, Illinois, Chicago
Dec 18, 2024
Admissions and Records Representative - College of Medicine Admissions and Records Representative - College of Medicine Hiring Department: Administration Location: Chicago, IL USA Requisition ID: 1028653 FTE: 1 Work Schedule: Monday - Friday, 9:00AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: Hybrid (3 days in office, 2 days remote) Posting Close Date: December 31, 2024 Salary Range (commensurate with experience): $34.23 - 34.92 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. With minimal supervision, serves as the primary contact for medical students and the COM Administrative and Educational departments, as well as affiliate hospitals. Performs skilled records and/or registration duties including credential evaluations, policy interpretation, students' academic records analysis, and student registration work under general supervision of higher-level personnel. Participates in the implementation and development of the programs and processes in the COM and Banner databases related to registration, records, courses and clinical site scheduling for medical students (M1-M4), joint degree students, as well as clinical site compliance required for the Doctor of Medicine curriculum. Duties & Responsibilities: Implement policies and procedures related to COM records and registration programs and processes using the Board of Trustee and University policy guiding such activities. Provide guidance and assistance to students regarding registration, academic performance and progress, assessments, clinical scheduling, and status in the COM. Create and update University and COM registration information for students. Validate and process all grade related data for the COM offices/departments and the College's Curriculum committees to maintain accurate course and grade information in the COM database (e.g. exam scores, final grades, clinical performance evaluations/comments, etc.). Maintain student records and registration in the COM database and in the campus Banner database with the Office of Admissions and Records. Provide timely verification and processing of Doctor of Medicine degrees for State medical licensure forms and fellowship applications. Work with the COM Financial Aid Office to monitor accurate awarding of financial aid for students. Act as liaison between COM and various regulatory medical agencies (i.e. Association of American Medical Colleges and the National Board of Medical Examiners) regarding maintenance of student enrollment and records and the management of exam scores and grades. Function as liaison between the COM offices/departments and affiliate hospitals regarding selection of students, reporting instructions, clinical site health compliance, clinical scheduling and assessments of student performance. Develop and update communications to M3 & M4 students concerning clinical scheduling and required student and clinical site compliance of affiliated hospitals. Manage the maintenance of student clinical scheduling and all required student health and clinical site compliance documentation in the COM database. Administrative Complete reports, forecasts, and surveys for the Director and COM administration. Provide guidance and assistance to COM offices/departments, all campuses (Chicago, Rockford, Peoria) and affiliate hospital departments regarding student grades, assessments, and clinical scheduling, clinical site health compliance, and the COM database and applications. Give presentations at orientation, class meetings, workshops, and committee meetings. Represent COM Records & Registration office on academic and administrative committees and task forces. Minimum Qualifications Required: 1. High school diploma or equivalent. 2. Any one or combination totaling two (2) years (24 months) from the categories below: A. course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) 60 semester hours or an Associate's Degree equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/12733?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-06c5b4cf6d978e4bb3f9445d894f8c19