LEGAL SUPPORT SPECIALIST, LITIGATION

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Position Base: Oakland
Location: UCOP - Franklin Building

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The Office of General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.

POSITION SUMMARY

Reporting to the Legal Operations Supervisor, the Legal Support Specialist (LSS) provides high level legal administrative assistant support to the Business, Transactions, & Innovation; the Education Affairs, Employment & Governance; and the Litigation practice teams in the Office of the General Counsel. The LSS receives general instructions from the Legal Operations Supervisor and attorneys and works in conjunction with paralegals. The LSS:

• Demonstrates sound judgment and applies skills to fully analyze issues.
• Gathers data and information for projects of moderate scope.
• Maintains complex calendars for assigned attorneys to avoid scheduling conflicts; schedules high volume of meetings, conference calls, conferences, and makes travel arrangements.
• Drafts and edits correspondence, reports, presentations, forms, and at times other legal documents including, pleadings, discovery, legal responses, notices, affidavits, correspondence, claims, complaints, reports, etc. using thorough knowledge of legal terminology, practices, forms, and the legal system.
• Serves as a knowledge manager for data, correspondence, matter files, reports, and all documentation associated with legal matters handled by attorneys working in conjunction with paralegals. * Works on moderate legal projects of diverse scope.

Key Responsibilities

• 40% Maintains complex calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and arranges travel. Processes reimbursements requests. Completes other administrative tasks as required by manager or assigned attorneys.
• 25% Gathers, filters, synthesizes large quantities of client, matter and other information for action by attorneys and works in conjunction with paralegals. Interacts with internal and external individuals at all organizational levels to gather information for matters. Compiles data, statistics and other information for meetings and presentations. Conducts legal or factual research of moderate scope, to include fact gathering and retrieval of information. On a project basis, handles a variety of legal process/policies, programs, and issues.
• 25% Drafts, edits, and modifies documents including correspondence, pleadings, discovery, reports, agreements, presentations, spreadsheets, and proposals for review by attorneys and works in conjunction with paralegals. Prepares reports and/or analysis summarizing information on the assigned issues.
• 10% Collaborates with peer Legal Support Specialists, Administrative Support Coordinators, Paralegals and other legal support team members on an ongoing basis and assists with back-up coverage for teammates and special projects as assigned. Practices UC Legal's established Values for Principles of Community: collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team.

Required Qualifications

• Minimum of 5 years of progressively responsible journey-level administrative support experience within a legal department or law firm; or an equivalent combination of education and experience.
• Thorough knowledge in one or more legal practice areas.
• Thorough knowledge of legal terminology.
• Advanced knowledge of common computer applications.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing.
• Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
• Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
• Ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain all confidentiality.

Preferred Qualifications

• Knowledge of UC processes, protocols and procedures.

Education

• Associate degree in related area and / or equivalent experience / training required

SPECIAL CONDITIONS

The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ("anchor days").

SALARY AND BENEFITS

Job Title: Legal Support Specialist 3
Job Code: 007382
Salary Grade: Grade 19

Payscale:
$35.92 - $44.06/hour (approximately $75,000 - $92,000 annual), commensurate with experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is January 2, 2025. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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