Administrative Assistant

TEKsystems
$19.23 / hr
life insurance, sick time, 401(k), retirement plan
United States, Florida, Miami
Dec 21, 2024
Job Title: Commercial Insurance - Administrative Assistant Job Description As a Commercial Insurance - Administrative Assistant, you will be responsible for ensuring the smooth operation of the reception area and office. You will be the first point of contact for visitors and will handle a variety of administrative tasks to support our team. Your friendly and professional demeanor will help create a welcoming environment for clients and employees alike. Responsibilities * Open reception area and office by 8:30 am each day and close reception area at the end of the day. * Maintain reception area and all common areas in a clean and tidy manner at all times. * Serve as the first point of contact for on-site visitors, including deliveries; welcome, determine nature of business, and announce to appropriate personnel. * Log incoming new business submissions for Underwriters in a timely manner. * Answer incoming telephone calls, determine purposes of callers, and forward calls to appropriate personnel or departments in a friendly and professional manner. * Provide backup support to other administrative areas, including but not limited to Loss Runs. * Perform other clerical duties as needed, such as filing, photocopying, collating, and printing, and making appointments for all staff or specific employees, such as executives. * Handle overnight deliveries and all incoming mail. * Maintain confidentiality in matters pertaining to management. * Perform other duties as assigned. * Manage excessive multi-tasking and operate multiple computer systems. * Use an intuitive approach to assist customers and internal employees. Essential Skills * Experience in front desk, receptionist, mail, scanning, office supplies, outgoing mail, and phones. * Strong office administration skills with strong in-person skills. * Proficiency in processing invoices. * Experience in calendar management for sales professionals and C-Suite leaders. * Conversational Spanish speaking ability. * High School diploma required. * Previous work experience in customer service with a successful track record. * Excellent written and verbal communication skills. * Ability to work well under pressure and meet tight deadlines in a fast-paced environment. * Proficiency in Microsoft Suite. * Proactive, independent work ethic with strong problem solving and analytical skills. * Willingness to be flexible, learn on the job, and maintain a can-do attitude. * Ability to work in a dynamic environment, adapting to changing requirements and collaborating with a wide range of colleagues to quickly deliver solutions. * Highly organized, self-motivated, and goal-oriented. Why Work Here? When you join our team, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment, and wealth management products and services. Our entrepreneurial and fast-paced team environment is supported by over 14,000 professionals in 500 offices across North America. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer resources in both technology and industry expertise, while still maintaining the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture. Work Environment Our work environment encourages critical and independent thinking, problem-solving, and project management. We trust our employees to make good decisions for our clients and give them the space to do that. Our atmosphere is comfortable and offers a 'dress for your day' policy as well as a flexible work schedule. Dress code is business chic, though typically more formal. Schedule is in-office Monday to Friday, 8:30 am to 5:00 pm. Job Type & Location This is a Contract to Hire position based out of Coral Gables, Florida. Pay and Benefits The pay range for this position is $19.23 - $19.23 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan * Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL 33134. Application Deadline This position will be accepting applications until Dec 27, 2024. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.