Receptionist

Spectraforce Technologies
United States, Florida, Delray Beach
Jan 02, 2025
Job Title: Receptionist Location: 770 E. Atlantic Avenue, Delray Beach, FL 33483 Work Model: Onsite 5 days per week Duration: 3 months Assignment Shift/Hours: 40hours/week, 8:30 am - 5:00 pm EST, M to F Summary: Answers all incoming calls through a multi-line call directory, takes and relays messages, answers question and directs calls to the appropriate person. Greets clients, visitors and partners, determines their needs and directs them to the appropriate person/waiting area/room. Handles client and partner meeting reservations, via Microsoft Excel, Outlook and Teams for approximately 20 company's employees. Performs other duties specific to the individual business area. Tasks & Responsibilities: Greets clients and partners conducting business with their assigned area and directs them to the appropriate person. Interacts continuously with all clients. Maintain daily events electronically through Microsoft Excel, Outlook and Teams. Maintenance of multiple meeting rooms to include, as needed, set up and tear down of daily beverage service station. Must be able to lift full carafes of water and coffee onto a hand cart and push cart containing several of these items to the various meeting rooms. Maintenance of Reception area to keep it clean and neat Assisting with special projects as assigned by manager. Issuing of visitor passes and parking validation Handles incoming mail and packages for the bank including sorting, researching and emailing partners. Performs various administrative duties such as preparing documents or reports. Qualifications (must haves): One to three years prior experience in an office receptionist/administrative assistant position. Experience in banking, lending or trust is preferred but not required. Professional, well dressed and strong communication skills. Proficient in Microsoft office programs including Word, PowerPoint and Excel. Proficient in Microsoft Outlook preferred but not required. Ability to operate a multi-line call directory system. Strong verbal and written communication skills. Strong interpersonal and teamwork skills. Possess strong customer service principles and practices. Possess strong understanding of administrative and clerical procedures. Possess strong knowledge of computers and relevant software applications. Strong time management skills. Solid attention to detail and ability to handle shifting priorities while meeting deadlines. Strong personal resourcefulness. Possess flexibility and capability to adapt to new procedures and be receptive to change. Ability to work in a multi-team environment. Position is offered by a no fee agency.