Accounts Payable Coordinator

Vaco
$60,000.00 - $65,000.00 / yr
United States, New Jersey, Asbury Park
Jan 03, 2025
Accounts Payable Coordinator Job Summary -We are seeking a detail-oriented and highly organized Accounts Payable Coordinator to join our finance team. The successful candidate will be responsible for managing and overseeing the accounts payable functions, ensuring that payments are made in a timely and accurate manner, and maintaining strong vendor relationships. This role requires an individual who is proactive, able to manage multiple tasks, and has strong problem-solving skills. Key Responsibilities: Invoice Processing: Receive, review, and process vendor invoices in accordance with company policies and procedures. Payment Processing: Prepare and execute payments to vendors, ensuring they are made in a timely manner and in compliance with agreed-upon terms. Vendor Management: Maintain positive relationships with vendors and resolve any discrepancies or issues regarding invoices, payments, and account balances. Reconciliations: Perform monthly reconciliations of accounts payable and vendor statements to ensure accurate records. Reporting: Prepare regular reports on accounts payable status, outstanding invoices, and aging reports for management review. Compliance: Ensure compliance with internal controls and company policies regarding accounts payable processes and documentation. Collaboration: Work closely with other departments (e.g., purchasing, finance) to resolve any discrepancies or issues that may arise. Requirements: Proven experience as an Accounts Payable Coordinator or similar role in accounting/finance. Strong knowledge of accounts payable processes and financial regulations. Proficient in Microsoft Office Suite, particularly Excel; experience with accounting software (e.g., SAP, Oracle, QuickBooks) is preferred. Excellent organizational skills and attention to detail. Ability to multitask and meet deadlines in a fast-paced environment. Strong communication and interpersonal skills for dealing with vendors and internal teams. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.