Academic Office Coordinator - College of A&S Dean's Office

University of New Mexico
Hourly $18.81-$25.56 DOE
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Jan 08, 2025
Requisition ID req31930 Working Title Academic Office Coordinator - College of A&S Dean's Office Position Grade 10 Position Summary **The final salary for this position is dependent upon total Education and Experience** The College of Arts and Sciences Dean's Office is seeking a highly motivated and professional Academic Coordinator committed to providing both internal and external professional and expedient customer service. This position will manage the Dean's Office front desk activities and accurately coordinate the paperwork process required for the various units within the College. This person will also be providing support for the college's development office activities. The Academics Coordinator will play a significant role in supporting the units in our College and our efforts as our workloads and responsibilities increase due to the continuous expansion of the centralized services provided by the Dean's Office. We are looking for a personable self-starter who enjoys working with a diverse population of faculty, staff, and students. This person will serve as the primary backup for a variety of activities and tasks including TA/GA/RA assistantships and Student Academic Scholarships. The Academics Coordinator will be responsible for providing internal support to the Dean's office staff regarding activities such as logging, tracking, processing and maintaining the routing queues for faculty and staff HR employment documents, as well as ordering of office supplies. This person will also be responsible for managing the various College listservs and their communication requests. See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications * Excellent customer service skills and professional demeanor * Proficient written, verbal and interpersonal communications skills * Ability to work independently and manage multiple projects * Payroll processes such as Banner time and monthly leave entry * Experience completing course revision/scheduling forms * Experience facilitating seminars, special events, meetings, special projects * Experience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River and LoboMart * Experience using MyReports function Additional Requirements Please attach at least three Professional References. Campus Main - Albuquerque, NM Department Arts Sciences Admn Support (711D) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly $18.81-$25.56 DOE Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 1/27/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach updated Cover Letter and Resume/application. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.