Administrative Assistant

HDR, Inc.
life insurance, parental leave, paid holidays, tuition reimbursement
United States, California, Los Angeles
Feb 04, 2025
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Assistant, we'll count on you to: Play a supportive role in the day-to-day facilitation of studio tasks Assist with Architecture Staff Meetings scheduling and email communication, ordering and setting up food, and creation of PowerPoint slides Provide coverage for Reception desk up to 3 days per week (two 10-minute breaks and one hour lunch): answer and direct telephone calls, deliver messages, greet employees and visitors, and distribute mail Schedule and order food for Lunch and Learns with outside vendors Assist Los Angeles Admin team with larger Los Angeles office events Assist with Architecture email communications Complete word processing as needed, including letters, memos, meeting minutes, reports, and labels; proofread and edit documents for grammar, spelling, punctuation, and format Order office supplies for project orders; provide list of general office supplies needed to Receptionist to order Maintain Architecture supply closet and equipment check out Prepare travel arrangements and expense reports for select staff Clean and setup workspaces for Architecture new hires Make sure Architecture area is kept tidy Perform other duties as needed Preferred Qualifications Associate degree Required Qualifications High School diploma or equivalent Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment Self-motivated, well-organized and detail-oriented Ability to handle confidential information Proficiency with MS Office including Word and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) $42,000 - $60,000 Primary Location : United States-California-Los Angeles Industry : Architecture Schedule : Full-time Employee Status : Regular BusinessClass : Gen Architecture Job Posting : Feb 3, 2025