Admin Officer 4

Under general direction of the department/division director, administrator is responsible for the management of all department/division human resources services. Manages, plans, administers and coordinates the administrative operations of the department which are significantly complex and broad in scope. The HR Liaison Lead is the HR subject matter expert for the department/division and oversees compliance for collective bargaining agreements, policies and law and is responsible for leading the administrative team. Serves as resource to employees/supervisors in the areas of contract and policy interpretation and compliance, probationary monitoring, employee/labor relations, talent acquisition, performance management, conflict management, progressive discipline and terminations, classification/compensation and health & welfare benefits. The position exercises initiative and sound judgement to identify potential issues of concern and recommends and follows-up on solutions to achieve desired outcomes while partnering with management and staff to maximize departmental personnel processes between the department/division and Human Resources. Demonstrates good judgement in selecting methods and techniques for obtaining solutions. The HR Liasion Lead serves as the department's/division's liaison to human resources departments (Employee & Labor Relations, Recruitment, Compensation, Disability Management Services, Benefits, Leave of Absence) as well as to managers, supervisors, and staff on a wide array of complex and multidimensional staffing matters. Main portion - May serves as special resource for pre-and post-contracts/agreements, interpreting regulations and guidelines on UC Davis Health Policies and Procedures, collective bargaining contracts, and contracts/agreements. Ensuring expenses are paid according to contract, and/or monitoring contract and agreement expenditures.

Apply By Date: February 10^th, 2025 at 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent combination of education and experience
• 3-5 years of recent related HR work experience
• Experience in analyzing and interpreting personnel policies and procedures, collective bargaining agreements, employment law, and advising management on sensitive employee and labor relations issues
• Experience and advanced skills in analyzing and documenting human resources processes to identify improvement opportunities
• Experience with human resource management systems, software and databases
• Advanced knowledge of the principles and practices of human resources management, including recruitment, classification and compensation administration, and employee and labor relations in a large, complex organization
• Skills to maintain confidentiality of information and exercise discretion in dealing with controversial or potentially sensitive topics
• Advances people and customer service skills including verbal/written communication, active listening, problem solving, and critical thinking
• Proficient with MS Outlook, Word, Excel, PowerPoint, data visualization tools, online research, and record keeping
• Demonstrated ability to lead and influence a team

Preferred Qualifications

• Valid California Driver's License or valid California Driver's Temporary Permit and ability to have a valid California Driver's License within 6 months from date of hire
• Experience and demonstrated ability to remain current with California labor law, policies and to assimilate and practice University and UC Davis HR policies and practices
• In-depth skills with UCD and UC proprietary systems, e.g. PeopleAdmin, UCPath, Cognos, Kuali
• Demonstrated advanced knowledge of University Personnel Policies for Staff Members and labor contracts
• Advanced oral and written communication skills for individual, group or formal presentation settings
• Skills to collect, analyze, and summarize data into report form; and to incorporate text, charts, and other graphics to produce professional products
• Knowledge of computerized personnel, payroll, and accounting systems

Key Responsibilities

• 50% - Human Resource planning, Strategic control of department HR processes, and department change processes
• 30% - Employee/ Labor Relations, and Policy Administration
• 20% - Administrative and Operations Support

Department Overview

The primary purpose of the Joint Venture Rehabilitation Hospital is to provide a full range of rehabilitation services designed to restore patients to their optimal functional capacity. The hospital is a 52-bed rehabilitation hospital on the Sacramento medical center campus. It is equipped with leading-edge amenities and adaptive units where patients can practice typical activities of daily living. The rehabilitation hospital also includes a 12-bed brain injury unit and four private rooms for bariatric patients.

POSITION INFORMATION

• Salary or Pay Range: $3,176.25 - $5,858.24
• Salary Frequency: Bi-weekly
• Salary Grade: 23
• UC Job Title: ADMIN OFCR 4
• UC Job Code: 007378
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-time
• Shift Hours: Day shift (08 hours)
• Location: Joint Venture Rehab Hospital, Sacramento, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-ZM

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks