Administrative Coordinator

Hunter Hamilton is seeking an organized and detail-oriented Administrative Coordinator for a long-term temporary position based full-time on-site at our client's Phoenix office. This role plays a key part in supporting service operations, working closely with technicians, dispatch teams, and management to ensure smooth day-to-day activities. Hunter Hamilton offers hourly/weekly pay, direct deposit and temporary health benefits!

• Install Maintenance: Create safety inspection tickets and maintain accurate records.
• Dispatch Coordination: Update on-call lists, check technicians in/out, communicate down car listings, and manage shared calendars.
• Customer & National Account Support: Provide status updates on open work orders and completed callbacks.
• Operations Support: Track audits, assist with IT downloads for mechanics, and order tools, brochures, and mobile devices.
• Payroll & Reporting: Process manual payroll entries, cost corrections, and generate detailed operational reports.
• Parts & Invoicing: Create parts requisitions, receive parts, review un-received invoices, and monitor pre-invoicing reports.
• Safety & Compliance: Assist with safety meetings, maintain documentation, and manage First Report of Incidents.
• Administrative Tasks: Open/distribute mail, manage accounts payable coding, track vehicle changes, and support legal documentation requests.
• Additional Duties: Assign tickets to mechanics, support National Account updates, manage badging applications, and prepare special reports for high-profile clients.

• 2+ years of administrative support experience, preferably in a service-based industry working with technicians.
• Proficient in Microsoft Excel (intermediate level) and other MS Office applications.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent communication skills for effective interaction with internal teams and customers.
• High attention to detail and the ability to work independently with minimal supervision.
• Experience working with dispatch teams and service technicians.
• Familiarity with operational systems such as Oracle, LeasePlan, and mobile IT tools.

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.