Executive Assistant

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base.At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

Position Description
Provides executive administrative support to executives, department members and customers. Manages daily administrative operations of the department.

Essential Functions

• Anticipates and provides executive level administrative support to the direct manager and department team.
• Performs high level, complex and confidential administrative support activities for the executive.
• Manages the calendar for the executive; coordinates the team calendar. Identifies and reconciles potential scheduling conflicts.
• Performs clerical and administrative tasks including drafting notes, letters, memos, invoices, reports, and other documents.
• Arranges meetings, conferences, video conferences, and telephone conferences including equipment reservation, preparation and testing. Schedules and performs room set-up, catering, food and beverage as necessary.
• Interfaces with high-level internal and external contacts (and the Board of Directors as requested) to schedule meetings, conference calls, informational exchanges; represents the company on behalf of the executive and other members of management.
• Manages incoming calls and correspondence and responds independently, when possible.
• Manages and coordinates document retention and destruction activities as needed.
• Coordinates travel for as needed and prepares expense reports.
• Coordinates directly with internal and external executives.
• Assists in the development, preparation and distribution of relevant meeting materials including presentations and deliverables.
• Find opportunities to maximize inter-departmental efficiencies; work with affected groups to continually evaluate and improve.
• Conducts business related research using appropriate resources including Internet, libraries and other relevant resources.

Additional Responsibilities

• Maintains electronic and paper files and records.
• Assists with the orientation of visitors, guests, and new employees.
• Performs other duties as assigned.

Qualifications

• Bachelor's degree with a minimum of three years of general work experience in an office environment required.
• Demonstrated ability to handle confidential and sensitive information.
• Demonstrated, advanced skills in organization, customer service and general office duties required.
• Strong computer skills including MS Office Suite: Word, PowerPoint, Excel, Outlook and the MS Windows environment.
• Exceptional oral and written communication skills required.
• Must demonstrate a positive presence to both internal and external customers at all times.
• Ability to work effectively under pressure is required.
• Previous experience in report preparation is preferred.
• Previous experience supporting executives is preferred.
• Able to produce presentation materials with specific attention to business writing, detailed editing and formatting; quality of work does not require multiple levels of review.
• Demonstrated ability to take initiative and pursue process improvements.
• This position will need the ability to access US only data systems - US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant's criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org.