Chemistry & Biochemistry Department Manager

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 03-05-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Department of Chemistry and Biochemistry, located in the Physical Sciences Building, is composed of a dynamic group of instructional and research units, support programs and facilities, with staff committed to providing excellent service to students, faculty, researchers and staff. Departmental resources for operations and research are among the highest in the Division of Physical and Biological Sciences.

The department has 27 faculty, dozens of researchers and visiting researches, a large number of undergraduate majors in two distinct programs, as well as 100+ graduate students working towards Ph.D. and Masters degrees. The department offers a significant number of courses annually and is closely aligned with the research and faculty in Molecular, Cell & Developmental Biology, Microbiology & Environmental Toxicology and the School of Engineering.

More information can be found at: https://science.ucsc.edu/department/chemistry/

JOB SUMMARY

Under the general direction of the Department Chair, the Department Manager is responsible for department planning and program support, curriculum management, financial management, equipment, facilities and space coordination and security, staff and academic human resources, development and public information, and oversight of the graduate and undergraduate programs. A background in science is not necessary.

APPOINTMENT INFORMATION

Budgeted Salary: $100,000.00 - $115,00.00/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007375 (ADMIN SUPV 2)

Travel: Never or Rarely

JOB DUTIES

60% - ADMINISTRATIVE OPERATIONS

• Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel, student services, space, facilities and equipment, and program and curricular implementation.
• Provides expert advice and support to the chair in the development of long-range and strategic plans for the operations listed above.
• Using advanced knowledge, prepares short and long range planning for administrative services operations and improvements to processes.
• Performs administrative operations activities as the predominant focus of the position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning.
• Represents the department on business issues within the institution's community and serves on committees.

25% - CURRICULUM PLANNING AND PROGRAM COORDINATION

• Facilitates delivery of instruction for the department, working closely with the chair, undergraduate advisors, graduate coordinator and teaching laboratory manager; analyzes resource implications and establishes funding priorities based on analysis of data.
• Serves as contact for department in curricular matters, ensures curricular coordination between various divisional departments and other academic departments as appropriate and assists in resolving issues and conflicts.
• Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs.
• Oversees the hiring of TA's and readers for each quarter. Oversees the development and implementation of graduate and undergraduate program policies, including graduate admissions.
• Oversees the editing and updating of the department's information in various publications including web presence and other graduate program publications.

15% - SUPERVISION OF STAFF

• Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental functions.
• Manages daily activities of administrative staff, sets priorities and deadlines for completion of tasks, establishes internal procedures and effective utilization of resources.
• Serves as a resource for faculty and researchers who hire staff and nonacademic student employees.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Extensive related administrative and management experience, including training, supervising and motivating staff.
• Demonstrated leadership experience with ability to effectively manage change and resolve complex problems independently.
• Experience with personal computing applications and computerized information systems with the willingness and ability to learn new systems in a highly technical environment.
• Financial and budgetary experience.
• Excellent organizational, planning and analytical skills with ability to prioritize workloads, anticipate needs, oversee and participate in projects, and
  function independently to meet deadlines, often with frequent interruptions.
• Excellent writing skills and ability to communicate complex material in written and oral formats.
• Political acumen to establish and maintain effective working relationships with diverse constituents.
• Ability to promote administrative innovation, quality customer service, teamwork, open channels of communication, and a safe work environment.
• Demonstrated ability to assimilate, interpret and apply administrative policies and procedures and to exercise confidentiality, flexibility and good judgment.
  

PREFERRED QUALIFICATIONS

• Knowledge of UC academic and staff personnel policies and procedures.
• Experience working in an academic setting with knowledge of university programs, policies and procedures related to budget, personnel, students and curriculum.
• Experience and/or training in UC administrative systems (for example, AIS, Cognos, Banner, InfoView, Business Objects) and FileMaker Pro as well as other web-based business systems (UC recruit, Div Data etc).

SPECIAL CONDITIONS OF EMPLOYMENT

• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
  Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination