Facilities Management Administrator

Summary

The Facilities Management Administrator will be responsible for ensuring the maintenance and project management of city facilities, as well as overseeing the fiscal responsibility of the department.

Pay Range: Depending on qualifications and experience

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Under the direction of the department's director, assists in managing all staff members, including both field and office staff.

• Develop and implement policies and procedures to ensure the efficient and effective operation of assigned functional areas.

• Review and approve department purchase orders, purchase requisitions and invoices.

• Assist Facilities Management Director in the budget process by preparing initial requests, implementing budgeted programs and monitoring expenditures throughout the year.

• Assist in the preparation and administration of operational financial reports, capital, operational and grant department budgets.

• Conduct and participate in developing short and long term operational and capital improvement plans.

• Assist in preparing requests for proposals and bid specifications from contractors and manage consultants.

• Attend construction meetings, representing the City's interest related to facility work being done.

• Oversee any contractor coordination and/or work.

• Work with other City departments and external partners to coordinate facility maintenance and repair projects.

• Ensure compliance with all relevant regulations and codes.

• Foster a culture of safety, teamwork, and customer service within the Facilities department.

Minimum Qualifications

• Bachelor's Degree in Facilities Management, Business Administration, or a related field

• At least 5 years of experience in facilities management, maintenance or project delivery.

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

Education/ Experience:

• Prior experience working in safety for a municipal government, utility, or construction company

• Bilingual (Spanish and English) preferred in some settings

Knowledge, Skills & Abilities:

• Knowledge of local, regional, and state industry standards, specifications, and practices for building construction projects Knowledge of local, regional, and state industry standards, specifications, and practices for building construction projects

• Skill in project management principles and coordination of various resources, including internal City staff, contractors, and consultants

• Skill in communicating effectively orally and writing appropriately for the audience's needs.

• Ability to apply technical knowledge and follow proper inspection techniques to examine work products and materials and detect deviations from plans, regulations, and standard construction practices.

• Ability to effectively plan and delegate the work of others

• Ability to gather and analyze data, draw conclusions, and present data and other information in a clear and logical manner

• Ability to form and maintain effective relationships

• Proficient in Microsoft Windows, energy management systems, computer-controlled lighting, construction software/hardware, Excel, Word, Access, and CAD systems

Licenses and Certifications

• Journeyman License in a related field

• Valid Class C Texas Driver's License

Physical Requirements / Work Environment

The incumbent works in a warehouse environment; occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.