Grants Coordinator #57085 $21.57+ DOE

Position Close Date: 4/26/2025

Make a difference with VOA Oregon! For over 125 years, Volunteers of America Oregon has been dedicated to serving the most vulnerable members of our community. Through our programs in behavioral health, addiction treatment, reentry services, and support for children and families, we provide life-changing services that promote safety, healing, and empowerment.

Join a mission-driven organization that truly values its employees! This is a full-time position with excellentbenefits, including:

Comprehensive health coverage- medical, dental, and vision insurance, with an employee medical premium starting at just $12.50 per paycheck

Financial protection- life insurance, short- and long-term disability insurance

Retirement security- 403(b) with an automatic 5.5% employer contribution after 18 months, regardless of employee participation

Work-life balance- a generous paid time off (PTO) plan, starting with accruals that earn 15 days in the first year, 23 days in the second, and 26 days in the third

Upfront sick leave- 80 hours of front-loaded sick time (prorated in the first year), which resets annually on January 1

Paid holidays- 10 paid holidays each year, plus three personal holidays (prorated in the first year) for employees to take time off to celebrate holidays, events, or milestones that matter most to them

Student loan forgiveness- As a 501(c)(3) nonprofit, VOA Oregon is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, which can help employees reduce or eliminate their federal student loan debt after 10 years of qualifying payments.

Additional perks- flexible spending accounts, an employee assistance program, and other voluntarybenefitsand discounts

At VOA Oregon, you'll be part of a compassionate and dedicated team, making a real difference in our community. Apply today!

The Grants Coordinator supports the Development Team, providing support for the agency's grants process, including grant development, research, and contributing to the support of post-award requirements. This role collaborates with development, program, and financial team members to assist in the research, writing, and submission of grant proposals, ensuring alignment with funding priorities and organizational needs. The Grants Coordinator also helps maintain accurate grant records, track deadlines, and assists with reporting requirements to support compliance with funder expectations. Additionally, this position supports funder stewardship activities, such as preparing for site visits, tracking funder communications, and providing administrative support to the grants team.

Education, Training, and Experience:

• Two years of experience in non-profit, fundraising, administrative, or research related roles required.
• Experience drafting written material, such as reports, proposals, and professional communication. Experience developing grant proposals and budgets is preferred.
• Experience with data entry and maintaining organizational documents and reports.
• Experience with data entry systems and reporting, with strong preference for experience using Blackbaud/Raiser's Edge NXT or other Constituent Relationship Management (CRM) systems and fundraising software.
• Experience utilizing Microsoft Office Suite, particularly Excel, with the ability to utilize functions for data analysis and reporting.
• Experience in collaborating with cross-functional teams to align development activities with organizational goals and programmatic priorities.

Other Eligible Requirements:

• Ability to travel to the office for hybrid work model.
• Must complete a criminal history background check and receive authorization from the State of Oregon's Background Check Unit.

Essential Duties and Responsibilities:

• Assist in developing, writing, and submitting grant proposals in collaboration with staff across the agency, ensuring alignment with funder priorities and organizational goals.
• Support the development of grant project budgets by working with development, finance, and programmatic staff.
• Conduct research on prospective funders in partnership with development team colleagues, identifying potential funding opportunities that align with organizational priorities and funding needs.
• Maintain accurate and up-to-date funder and proposal records in the Raiser's Edge/NXT system to support efficient grant tracking, reporting, and management.
• Assist in tracking grant deadlines, submissions, and reporting requirements to support compliance with funder expectations.
• Support coordination of funder stewardship activities, including preparing materials for funder meetings, assisting with funder inquiries, and tracking communications.
• Assist in scheduling and preparing for funder site visits and tours, ensuring a well-organized and positive experience for funders.
• Provide administrative support for the grants team, including document management, data entry, and assisting with grant-related correspondence.
• Perform other duties as assigned, contributing to the overall success of the organization's mission and strategic objectives.

Competencies:

• Knowledge of basic fundraising principles and donor stewardship to support grant development and funding strategies.
• Knowledge of research methods to identify potential funding opportunities that align with organizational needs.
• Knowledge of nonprofit operations and program structures to support grant proposal development and reporting.
• Knowledge of CRM databases and software commonly used in non-profit organizations to streamline grant tracking and reporting processes.
• Skilled in contributing to clear and persuasive grant proposals and reports to secure funding and maintain funder relationships.
• Skilled in maintaining organized and accurate grant records to support audits, compliance reviews, and reporting requirements.
• Skilled in collaborating with cross-functional teams to align grant activities with organizational goals and programmatic needs.
• Skilled in using Microsoft Excel functions and CRM systems to manage, track, and report on grant activities efficiently.
• Ability to communicate effectively with employees at all levels of the organization.
• Ability to manage time effectively, prioritize tasks, and handle multiple projects and deadlines simultaneously to meet organizational and funder expectations.
• Ability to adapt to shifting priorities, demonstrating flexibility and resilience in dynamic environments.
• Ability to work independently and as part of a team to ensure productive and efficient grant processes.
• Ability to maintain confidentiality of sensitive financial and organizational information to uphold ethical standards.
• Ability to develop and maintain effective working relationships with internal teams and external funders to foster collaboration and secure ongoing support.
• Ability to apply attention to detail to ensure accuracy in grant applications, financial reporting, and documentation for compliance and organizational integrity.
• Ability to promote a trauma-informed feedback culture that supports inclusivity and belonging.
• Ability to integrate equity and inclusion principles into grant funding activities and initiatives.
• Ability to promote and model cultural sensitivity in all grant practices, fostering an inclusive environment for diverse staff and clients.

Supervisory Responsibility: The Grants Coordinator does not supervise other employees.

Work Environment:

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is consistently required to sit for large portion of day, occasionally stand and walk, use hands and fingers to handle or feel objects and keyboard, reach with hands and arms, concentrate, talk and hear.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision and the ability to adjust focus.

Environmental Conditions:Works in a professional office setting. Note: This position will initially be assigned to work onsite at the administrative office, located at 3910 SE Stark Street, Portland, OR 97214. After completion of the onboarding period, the Grants Coordinator may be eligible to telework for a limited number of days per week, based on organizational needs and subject to supervisor approval. Telework arrangements may be adjusted at the organization's discretion to ensure operational effectiveness and team collaboration.

Expected Hours of Work: Monday throughFriday, 40 hours per week. Additional hours as needed.