Legal Assistant

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Why Gallo?

With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future.

Location - This position will be based in our Modesto Administration facility and requires working on-site with no telecommuting option. You will be expected to live within a commutable distance.

Are you an organized and proactive individual looking to support a dynamic legal team? We are seeking a dedicated Legal Assistant to provide advanced administrative support to our Legal Department Attorneys, Paralegals, and Senior Management. In this role, you will ensure the smooth operation of our department by handling a variety of tasks with precision and professionalism.

As a Legal Assistant, you will make travel arrangements, create itineraries, and schedule appointments and meetings. You will manage professional journal subscriptions, screen inbound calls, direct department visitors, and resolve both routine and complex inquiries. Your responsibilities will include distributing mail, coordinating department events, and ordering office supplies.

You will maintain the Legal department calendar, schedule calls and meetings, proofread and finalize legal documents, and prepare correspondence. Creating PowerPoint presentations, maintaining databases and electronic files, and managing hard files will be part of your daily tasks. Additionally, you will prepare check requests, process vendor expenses, and submit reports. Your role will also involve supporting research efforts and compiling information from public data resources.

We value punctuality and dependability, so maintaining satisfactory attendance is essential. You will be responsible for understanding and complying with applicable quality, environmental, and safety regulations. We encourage behaviors that reflect intrapreneurship and ownership, such as thinking boldly, taking appropriate risks, learning from mistakes, showing initiative, and driving innovation. Setting high expectations, engaging in candid discussions, and holding yourself and others accountable are key to our team's success.

If you are a detail-oriented professional eager to support a thriving legal team, we invite you to apply for this exciting opportunity. Join us in fostering a culture of excellence and continuous improvement while making a meaningful impact. Apply today to become an integral part of our innovative team!

What You Will Need:

• High School diploma or State-issued equivalency certificate plus 3 years of administrative and/or legal support experience reflecting increasing level of responsibility.
• Skilled in the use of MS Word, MS Excel, MS PowerPoint, and MS Outlook at a basic level.
• Skilled in reading and interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Skilled in writing routine reports and correspondence.
• Skilled in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions, and decimals.
• Discretion required in dealing with confidential information.
• Strong written, verbal, analytical, organizational and interpersonal skills including excellent telephone communication skills.
• Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
• Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.

What Will Set You Apart:

• High School diploma or State-issued equivalency certificate plus 5 years of administrative and/or legal support experience reflecting increasing levels of responsibility; OR Associate's degree plus 3 years of administrative and/or legal support experience reflecting increasing levels of responsibility.
• Familiar with litigation pleadings (e.g., motions, briefs, discovery requests and responses, court orders, etc.).
• Familiar with citations to legal authorities (e.g., cases, statutes, regulations, etc.).
• Experience with operating standard office equipment to include personal computers.
• Experience with organizing, prioritizing and meeting deadlines while working on numerous on-going projects simultaneously.
• Experience with MS Project and MS Publisher.
• Skilled in the use of MS Word, MS Excel, MS PowerPoint, and MS Outlook at a intermediate level.
• Knowledge of standard office practices and procedures to include experience with composing and formatting correspondence, business proposals and presentations.
• Works independently with minimal supervision.
• Communicates and works well with all levels of an organization.

Gallo does not sponsor for employment based visas for this position now or in the future.

Compensation:

• Hiring Salary Range Posted: $29.86 - $40.34 Hourly
• Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

Perks & Benefits:

• This position includes a competitive benefits package.
• Winery - Please click here to view our full list of benefits or click here to watch our video.

To view a full job description, please click here.

Requisition ID:105827

Anticipated Close Date - 4/5/25

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Gallo's policy is to afford equal employment opportunity to all applicants and employees and not to discriminate on the basis of race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.

Gallo will comply with state and local laws prohibit discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.

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