Grants Management Associate

Job Locations

US-AR-Bentonville

Position: Grants Management Associate
Department: Walton Personal Philanthropy Group (WPPG)
Reporting to: Senior Manager, Grant Operations, WPPG
Location: Bentonville, AR
Job Classification: Full-time; Non-Exempt

Walton Personal Philanthropy Group, a subsidiary of Walton Enterprises, seeks a proactive, detail-oriented, and execution-focused individual to join the team as a Grants Management Associate. The ideal candidate is organized and comfortable managing multi-step processes efficiently and accurately.

Our Commitment to Diversity, Equity, Inclusion and Belonging
We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief.
Our aspirations are as follows:
- Create an environment where we hire, retain and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization.
- Ensure fairness, equity and access to success for all of our associates.
- Create an inclusive workplace where everyone feels valued, safe, able to engage honestly.

About the Position
The Grants Management Associate will work in a team that supports the personal philanthropy of a Walton family member, providing grants management and administration services within WPPG's operations department. This position will manage the full grant lifecycle, maintain compliance, and support process improvement initiatives to enhance grant operations.

What you will do

Responsibilities
- Grants Management
- Oversee and manage all phases of the grant lifecycle, including pipeline tracking, approval, agreement drafting, negotiation and execution, payment processing, and reporting, while communicating effectively with key internal and external stakeholders
- Ensure thorough due diligence is conducted in compliance with organizational policies and IRS guidelines
- Collaborate with external stakeholders and internal cross-functional teams to execute grant agreements with a high standard of customer service

- Compliance
- Act as a liaison between internal staff, grantees, and legal counsel to ensure compliance with IRS regulations and entity policies
- As needed, verify compliance with grants, contracts, and funding mechanisms related to fiscal sponsorship, charitable intent, advocacy activities, and risk mitigation; work closely with other teams to identify and resolve issues
- Proactively identify and leverage resources to resolve challenges in complex or non-traditional grantmaking

- Data Systems and Reporting
- Maintain accurate and complete records in the organization's grants management system and document repository
- Inform and support system design and implementation for new grantmaking initiatives or policies, such as new grantee reporting requirements
- Create meeting and summary materials for committees, boards, and other key stakeholders
- Track spending against program budgets, ensuring that all necessary approvals are obtained and documented

- Process Design and Improvement
- Ensure organizational processes and procedures are documented, updated, and accessible
- Identify, validate, design, and implement improvements for all aspects of the grantmaking lifecycle and other relevant processes, working across teams and with key stakeholders to effectively implement changes

- Program & Team Support
- Train and support team members in understanding and implementing grantmaking processes and policies; serve as a point of contact to troubleshoot and problem-solve issues related to grants, contracts, and other funding-related issues.
- Represent the team in cross-functional working groups, sharing insights and applying best practices.

- Take on special projects and additional responsibilities as needed to support organizational goals
Who we are looking for

Basic qualifications required for your success
- 5+ years of professional experience, including at least two years of administrative work experience
- Strong technical skills, including knowledge of grants management software (ex., SmartSimple Amplify for Grantmakers, Salesforce, etc.) with the ability to leverage multiple platforms for the best results.
- Excellent written and oral communication skills, with a strong focus on client service
- Attention to detail and clarity in drafting and reviewing written agreements and client instruction
- Proven skills in organization and time management
- Proven ability to exercise good judgment consistently; able to anticipate needs, solve problems independently, and take initiative to get things done
- Demonstrated capacity to work as part of a team, as well as independently

Additional Helpful Experience Includes
- Bachelor's degree
- Experience working in the philanthropic field, including foundations, family offices, or other high-net-worth environments
- Experience or exposure to working with different impact vehicles and mechanisms (grants, contracts, loans, donor-advised fund grants, impact investments)

Personal attributes that support your success
- Exceptional interpersonal skills with a professional demeanor and a demonstrated ability to handle highly confidential information with discretion.
- Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Resourceful and adaptable team player, with the ability to work effectively independently and within a team dynamic
- Ability to serve as a trusted advisor to clients, colleagues, and consultants, exercising sound judgment and discretion in all interactions
- Relentless in the pursuit of excellence and continuous improvement, with a proven track record of enhancing processes, systems, and platforms for greater operational efficiency
- Collaborative and respectful team player, fostering a culture of support and shared success
- Results-driven problem solver with a strategic mindset and the ability to make informed decisions
- Lifelong learner, curious and innovative in tackling challenges with bold, forward-thinking solutions

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you must provide proper identification verifying your eligibility to work in the United States on your first day of work.
Benefits Information*

Compensation Range: $35.00 - $45 hourly

Benefits Information: We offer a comprehensive and generous benefits package that includes medical, dental, and vision insurance, a 401(k) retirement plan, and paid time off.

This position is anticipated to be open for applications through April 15, 2025
About the Walton Personal Philanthropy Group (WPPG) Department

The Walton Personal Philanthropy Group (WPPG) provides services to the family of Sam and Helen Walton to support their individual philanthropic activities. These services for the family and their related entities include program and grant management, strategy consulting, and grant administration. WPPG is a part of Walton Enterprises, the family office of the Walton family.

About Walton Enterprises

Walton Enterprises supports the personal, philanthropic, and business activity of the Walton family. We are a family-led organization supporting multiple generations of Sam & Helen Walton's family.

Walton Enterprises is an equal-opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.