Emergency Preparedness Coordinator - Women's and Pediatrics
 Virginia Commonwealth University Health Systems | |
 United States, Virginia, Richmond | |
 Jun 11, 2025 | |
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The Preparedness Coordinator plays a crucial role within the emergency management team, focusing on site-specific responsibilities for their assigned areas. This position is responsible for conducting site-specific hazard vulnerability analyses, maintaining Emergency Operations (EOP) and Emergency Management (EMP) plans, implementing exercises and training. The position ensuring a coordinated incident response when the EOP is activated and effective recovery. Additionally, the coordinator ensures compliance with CMS standards and associated regulations as part of the VCU Health System Emergency Management program.
Essential Job Statements Stakeholder Engagement: Engage internal and external stakeholders through committee management, committee participation, and as-needed meetings to ensure effective emergency preparedness and response. Documentation Management: Maintain local emergency management and business continuity related policies, procedures, and plans tailored to that area's specific needs to include but not limited to the hazard vulnerability analysis, 96-hour inventory assessment and improvement plans, emergency operations and management plans, emergency response guides, HICS forms, and standard operating procedures. Recovery and Evaluation: Manage post-emergency recovery efforts, including evaluating the response through standardized after-action review processes and monitoring follow-up actions to improve future preparedness Compliance: Ensure the hospital meets all regulatory requirements, including CMS standards, and maintain accurate documentation of emergency preparedness activities Coordination and Communication: Coordinate with internal departments and external agencies (e.g., local fire and police departments, state, and federal disaster response organizations). Incident Assessment and Mitigation: Assist health system leaders in assessing activation and mitigation of organizational emergencies. Incident Response and Management: Lead command center activation and management during organizational emergencies, ensuring efficient and effective implementation of the Emergency Operations Plan (EOP Training and Exercises: Conduct and participate in regular training and emergency drills to ensure emergency preparedness at site-specific, health system, and community-wide levels. Emergency Alert Management: Develop and disseminate clear emergency communications and status updates through various approved emergency communication systems. Team Collaboration: Actively participate as a member of the emergency management team, contributing to team efforts and attending regular team meetings. Engage in special projects and initiatives to support the overall goals and objectives of the team. Patient Population: N/A Employment Qualifications Required Education:Bachelor's Degree in an emergency management or health care related field from an accredited program. Preferred Education:Master's degree in emergency management or health care related field from an accredited program. Licensing/ Certification Licensure/Certification Required:IC- (Incident Command) or ICS (Incident Command System) 100, IC or ICS 200 Licensure/Certification Preferred:Certified Hospital Emergency Coordinator Minimum Qualifications Years and Type of Required Experience: 3+ years of experience directly employing all five phases of emergency management with its accompanying principles and processes. Other Knowledge, Skills and Abilities Required:proficient in all products of the Microsoft Office Suite. Other Knowledge, Skills and Abilities Preferred:N/A Combination of education and experience in lieu of a degree. Working Conditions: Periods of high stress and fluctuating workloads may occur.General office environment.May be exposed to physical altercations and verbal abuse.May be exposed to adverse weather conditions; cold, hot, dust, wind, etc.Required to car travel to off-site locations, occasionally in adverse weather conditions.May be exposed to high noise levels and bright lights.May be exposed to limited hazardous substances or body fluids. *May be exposed to human blood and other potentially infectious materials. * May have periods of constant interruptions. Prolonged periods of working alone. * Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control. Physical Requirements Physical Demands: Lifting/ Carrying (0-50 lbs.), Lifting/ Carrying (50-100 lbs.), Push/ Pull (0-50 lbs.), Push/ Pull (50-100 lbs.), Stoop, Kneel, Squat, Crawling, Climbing, Bending Work Position: Sitting, Walking, Standing Additional Physical Requirements/ Hazards Physical Requirements: Manual dexterity (eye/hand coordination), Perform shift work, Hear alarms/telephone/tape recorder, Reach above shoulder, Repetitive arm/hand movements, Finger Dexterity, Color Vision, Acuity - far, Acuity - near Hazards: Depth perception, Exposure to toxic/caustic/chemicals/detergents , Exposure to moving mechanical parts, Exposure to dust/fumes, Exposure to potential electrical shock, Exposure to x ray/electromagnetic energy, Exposure to high pitched noises, Gaseous risk exposureMental/Sensory -Emotional The Preparedness Coordinator plays a crucial role within the emergency management team, focusing on site-specific responsibilities for their assigned areas. This position is responsible for conducting site-specific hazard vulnerability analyses, maintaining Emergency Operations (EOP) and Emergency Management (EMP) plans, implementing exercises and training. The position ensuring a coordinated incident response when the EOP is activated and effective recovery. Additionally, the coordinator ensures compliance with CMS standards and associated regulations as part of the VCU Health System Emergency Management program. DaysEEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4. | |