Practice Group Assistant

The Practice Group Assistant will provide comprehensive administrative support to the Privacy and Cybersecurity Practice Area Team (PAT). This role is designed to enable PAT leaders to focus on leading the practice team and practicing law by managing day-to-day administrative tasks. The ideal candidate will be proactive, flexible, and capable of ensuring the smooth operation of the practice.

Practice Area Team Support:

Build and maintain key relationships with leaders, partners, and associates within the PAT to understand and address their business needs.
• Schedule and prepare agendas for PAT meetings, including comprehensive briefing materials, pre-reads, presentations, itineraries, and other necessary documents.
• Function as a liaison with other administrative departments (e.g., Learning & Development, Diversity, Equity & Inclusion, Knowledge Management, Marketing & Business Development, Accounting, Legal Recruiting, Conflicts) to provide information, data, and key metrics that support firmwide and practice-specific initiatives.

Attorney Administrative Support:

• Provide complex and dynamic scheduling and calendar support for assigned lawyers.
• Coordinate time entry and client bills, generate monthly internal utilization reports, provide monthly and/or quarterly estimate reporting data, analyze billing data, and respond to miscellaneous client inquiries/requests.
• Process new business forms, new client/matter reports, and conflicts of interest checks.
• Maintain a roster of billing arrangements for key clients.
• Coordinate U.S. & Foreign complex travel arrangements, including flights, hotels, transfers, itineraries, and necessary visa documentation.
• Manage expense reports in line with firm expense policies.

Client Relationship Management:

• Communicate directly with and build/maintain relationships with key high-profile clients of the Privacy and Cybersecurity practice.
• Work with clients, key stakeholder Legal Secretaries, and other support staff teams to provide and coordinate proactive support to the partners.
• Attend client functions as needed, which may require flexibility to work outside of scheduled work hours.

Special Projects:

• Manage special projects as assigned by PAT leaders, including creating and updating matter trackers, drafting engagement letters, and coordinating with various stakeholders.
• Assist with business development activities, including organizing events, managing correspondence, and updating business development trackers.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits

Qualification Requirements: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Required: Bachelor's degree from an accredited college or university.

Preferred:

• Preferred: Administrative experience and the ability to type 50 WPM.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Proficient in MS Office applications.
• Superior organizational and time-management skills, including the ability to prioritize projects and meet deadlines.
• Excellent attention to detail.
• Advanced written and verbal communication skills.
• Superior problem-solving abilities.
• Experience dealing with confidential information and maintaining a high level of integrity.
• Exceptional interpersonal skills: ability to establish and grow relationships.
• Positive attitude with a common sense, flexible, proactive, and resourceful approach.
• Resilient and motivated to go above the basic requirements to deliver high-quality support.

Sidley Austin LLP is an Equal Opportunity Employer.

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