Material & Services Coordinator (or Senior)

APS (Arizona Public Service)

United States, Arizona, Surprise

16800 North Dysart Road (Show on map)

Jun 12, 2025

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state's largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country's fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

We are seeking a proactive and detail-oriented Material & Services Coordinator (or Senior) to manage the end-to-end coordination of materials and services for construction and maintenance projects. In this role, you will be responsible for ordering, scheduling, and ensuring the timely delivery of materials to eliminate project delays and support efficient field execution.

Key duties include identifying material shortages or special requirements, preparing documentation to track costs and discrepancies, and reconciling materials and major equipment to ensure accurate inventory and cost control. This role may also include administrative support tasks to aid overall office operations. The ideal candidate will have strong organizational and analytical skills, with the ability to collaborate effectively across teams to support successful project delivery.

Minimum Requirements

Material & Service Coordinator

High school graduate/GED plus four (4) years experience in administrative positions OR equivalent combination of education and experience.
Four (4) years experience using Word, Excel and PowerPoint applications (or similar computer applications).
Occasional travel to jobsites for field verification of materials used will be required.

Material & Service Coordinator Senior

High school diploma or GED.
Advanced knowledge and expertise in Materials / Services Coordination activities and computer systems gained through related course work and on the job experience. Math skills that include the ability to apply basic algebraic formulas.
Good working knowledge of contract procedures and construction and maintenance practices/standards/specifications.
Advanced knowledge and expertise utilizing APS accounting and inventory computer systems, principles and procedures.
Advanced expertise in the utilization of EMAN, MLIS, MAXIMO and MS Office products such as Access Query tools.
Must be able to interface and communicate effectively with people.
Requires specialized knowledge of the materials and equipment utilized in the assigned functional area.

Preferred Special Skills, Knowledge or Qualifications:

General knowledge of accounting and inventory principles, procedures/systems as well as knowledge of MAXIMO.
Ability to interface and communicate effectively with people. A familiarity with the materials and equipment utilized in the assigned functional area.

This position may require access to and/or use of information subject to control under the Department of Energys Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120 ) (collectively, U.S. Export Control Laws).

Therefore, this position requires applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants for this position will be required to confirm their U.S. person status.

All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors.

Major Accountabilities

1) Coordinate with warehouse and/or Supply Chain personnel to ensure transfer and direct buy levels meet Material Request demands.Prepare documentation to issue and receive material for contract jobs, and to track costs.Investigate and maintain accurate information on equipment and materials in MLIS, MAXIMO and Peoplesoft computer databases.

2) Monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates.Identify material shortages and take required steps to expedite and eliminate delays.Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites.

3) Provide cost management information to management to assist in meeting Capital and O&M budget goals.

4) Initiate purchase and material requests for purchase of tools, material and equipment as required. Initiate Hauling Requests.

5) Order rental equipment such as cranes, man lifts, generators, security guards, barricades and port o johns.

6) Research and resolve material discrepancies for specific projects and jobs. Complete journal vouchers assuring that charges are correctly distributed.

7) Effectively interface with various departments/contractors to ensure conflicts are resolved in a timely and cost effective manner.

8) Perform administrative level duties as required in support of the work unit.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Onsite: Requires work to be performed in the field and/or at an APS facility. Depending on the responsibilities of the role, this may include, but is not limited to, working at a power plant, job site, or in the community.

*Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).

*Role types are subject to change based on business need.