Accounting Manager

$100k - $120k / Yearly

Reporting to the Director of Finance, the Accounting Manager is an integral part of the department responsible for managing the accounting department to provide technical and administrative management for Billing General Accounting, and Accounts Receivable. This role also serves as an internal consultant for managers within the organization, advising them of current work order information and working with managers to create a fiscal strategy that aligns with the goals of the organization.

The Accounting Manager is responsible to lead day-to-day accounting operations, drive an efficient and accurate close process, and oversee billing and general ledger activity. This role will manage key accounting staff, support continuous improvement in systems and processes, and collaborate cross-functionally to ensure financial integrity and timely reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Month-End Close Ownership:

• Lead and manage the monthly and quarterly close processes, ensuring timeliness, accuracy, and adherence to GAAP.
• Oversee preparation, review, and posting of journal entries, account reconciliations, and accruals.
• Ensure proper cut-off and alignment of financial results with operational activity.
• Maintain and improve close calendar, task tracking, and team accountability.
• Support audit processes by preparing schedules, documentation, and responding to auditor inquiries.

Billing Oversight & Controls:

• Oversee customer billing processes, including transportation, warehouse, and specialty services revenue.
• Ensure accuracy and completeness of invoicing and revenue recognition in accordance with company policy and ASC 606.
• Partner with operational teams and the collections function to resolve discrepancies and streamline workflows.

Expense Oversight & Accounting Operations:

• Manage and oversee the end-to-end accounts payable process, including vendor invoice review, approvals, and timely payments.
• Work closely with payroll, insurance, lease accounting, and bank reconciliation processes to ensure accuracy and completeness.
• Oversee fixed asset accounting, including capitalization, depreciation, and disposals.
• Maintain and improve processes related to expense management systems such as Concur and Ramp, ensuring accurate reconciliations and policy compliance.
• Support ASC 842 lease accounting, including ongoing monthly entries, reconciliations, and disclosures.

System & Process Optimization:

• Leverage ERP systems to improve data accuracy, process automation, and reporting consistency.
• Partner with IT and Finance leadership on system enhancements, integrations, and process documentation.
• Utilize tools like Prophix for financial reporting and budgeting, support reporting optimization and structure.

Cross-Functional Collaboration, Compliance & Filings:

• Collaborate with HR, Operations, Sales, and other departments to ensure aligned and accurate financial reporting.
• Monitor compliance with internal controls, accounting standards, and company policies.
• Manage and submit corporate filings, including government registrations, census reporting, and fleet data submissions.
• Support internal initiatives around cost control, audit preparedness, and regulatory compliance.

Compliance:

* Audit the work of the billing team, as any errors could have a significant impact on revenue.

* Ensure compliance with the financial procedures of the organization.

People Management:

* Responsible to staff open positions in compliance with company growth objectives to maintain the highest possible level of employee morale and department productivity. Includes participating in interviewing, hiring, training, discipline, and termination responsibilities, and partnering with human resources to complete the Career Mobility process for designated employees.

* Partners with Human Resources to handle feedback, coaching, discipline, and termination of employees in accordance with company policy.

* Lead the Accounting teams of both direct and indirect reports to perform daily functions of billing, collections and cash applications.

* Provide supervisory coaching and guidance to the Accounting team.

* Develop performance standards to measure and give feedback to each employee and provide annual performance reviews to each team member including providing any necessary coaching and counseling.

* Manage timekeeping system approvals to ensure payroll and timesheets are accurate for their direct reports and manage exceptions.

* Organizes and oversees the work schedules of employees.

* Update monthly department SMART goals in the Ally software program. Act as a catalyst for change and improvement in performance and quality utilizing Six Sigma methodology. Ensure established policies and procedures are adhered to in accordance with company procedures and guidelines.

* Provide leadership to the team and set a culture of engaging and respecting employees.

Customer Relations:

* Act as a point of contact for all accounting escalation issues and resolve them in a timely manner. Must be courteous, helpful, and professional to all existing and potential customers, by interacting with customers in person and via telephone, fax, and email to ensure complete customer satisfaction in all matters related to the operation.

* Maintain excellent customer service with the customers, vendors, sales, transportation, and operation teams to establish solid relationships.

Training:

* Participate and lead Six Sigma projects, as required to improve processes and efficiencies.

* Determine the training needs of team and may provide training.

* Accountable for the management and development of the leadership team.

* Promote Corovan's Mission and Vision Statements.

* Continuously promotes compliance with company policies and procedures.

Employee Engagement:

* Ensure interactions with staff and customers are professional at all times to promote company's values and expectations.

* Proactively engage team to promote a positive work environment, by developing and implementing engagement plans to retain high-performing employees.

* Aligning the culture of the department with the overall company strategy and structure.

Other Duties:

* Other duties to meet business needs and requirements as assigned.

* Ensure the highest standards of safety, productivity and customer service are exceedingly daily.

* Works with confidential data, which, if disclosed, might have significant internal or external effect.

* Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

COMPETENCIES:

1. ORGANIZATION SKILLS - Organization skills, attention to details, and the ability to prioritize in a changing environment. Excellent team organizational skills.

1. LANGUAGE SKILLS - Ability to read and interpret documents written in English such as procedures, work instructions, and timesheets. Ability to effectively communicate with customers and coworkers.

2. MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

3. REASONING ABILITY - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

4. LEADERSHIP - Strong interpersonal, training and leadership skills. Ability to motivate team to accomplish objectives.

5. TEAMWORK - Dedicated team player. Strong collaboration skills, ability to work effectively in a team environment as a positive team player and provide superior customer support. Excellent teamwork and interpersonal skills.

6. COMMUNICATION SKILLS - Ability to effectively communicate with potentially stressful and/or emotional situations.

7. OTHER SKILLS:

a. Ability to manage competing deadlines while maintaining accuracy and attention to detail.

b. Ability to successfully interact with all levels of the operations and finance team on complex business issues. A complete understanding of the business operations and interactions with accounting is essential.

c. Exceptional problem solving and decision-making skills.

d. Strong knowledge of U.S. GAAP, month-end close practices, and general ledger operations.

e. Excellent customer service skills and interpersonal skills.

f. Project and team management/leadership skills and experience. Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

g. Excellent analytical ability.

h. Must be detail oriented.

i. Familiarity with six-sigma or other quality improvement processes.

j. Ability to handle and safeguard sensitive and confidential information.

EDUCATION and/or EXPERIENCE:

Required:

* BA/BS degree in Accounting or Finance is required; or a combination of education and equivalent experience may be substituted for bachelor's degree.

* Five plus (5+) years of progressive accounting experience, including 1-3 years in a supervisory or lead role.

* Proficiency with ERP systems (e.g., Infor SyteLine, NetSuite, SAP, etc.) and reporting tools like Prophix.

* Experience with expense management systems such as Concur and Ramp, including reconciliation best practices.

* Familiarity with ASC 842 lease accounting and its operational and reporting impacts.

* Working knowledge of Power Query and/or SQL is highly beneficial.

* Experience leading change management with new ERP Systems.

* Experience in a senior or leadership role.

* Advanced MS Excel knowledge.

* Proficient in MS Office applications.

* Expert knowledge of Microsoft Office Suite.

Preferred:

* Industry experience in moving and storage, or other B2B service-based environments.

* Experience supporting ASC 606 revenue recognition and billing workflows.

* Exposure to system implementations, process redesign, or internal controls projects.

* Experience using Power Query, SQL, or similar data tools to streamline reconciliation and reporting workflows.

* Active Certified Public Accountant certification.

PRIMARY LOCATION:

Poway, CA.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individuals are required to be able to sit or stand for long periods as needed throughout the day.

1. Walking: May require walking primarily on a level surface but may include walking on uneven or inclined surfaces for lengthy periods throughout the day, often up and down stairs.
2. Handling: Seizes, helps, or works with hands.
3. Lifting: Proper lifting techniques required. May include lifting up to 25 pounds of boxes when needed.
4. Reaching: Extends hands and arms in any direction, reaching above shoulder heights, below the waist or lifting as required.
5. Standing: Remains in standing position if required to perform various functions of the job.
6. Stooping: Bends body downward and forward by bending at knees or waist.
7. Vision: Reads paperwork and records on the computer.
8. Talking: Communications by phone and in person.
9. Sitting: Required to sit at desk. Sit for long periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This list is not all inclusive.

1. Temp/Weather: Works in either 1) Office environment - for the most part ambient room temperatures, lighting, and traditional office equipment, and 2) Warehouse - may be exposed to cold temperature, and 3) Outside - may be exposed to wet and/or humid conditions, outside weather conditions and extreme cold.

2. Noise: Works in office, warehouse or outside environment, with constant or intermittent noise.

POSITION TYPE/EXPECTED HOURS OF WORK:

1. This is a full-time, exempt position.

2. Employees may be required to work late evenings or weekends depending on the business needs.

3. Because of sales and accounting interactions, the work needs to be conducted in the office location of 12302 Kerran Street, Poway, CA 92064.

TRAVEL:

Monthly travel to company and/or customer sites in Orange County and the Bay area may be required.

AAP/EEO STATEMENT:

The Company provides equal employment opportunities to all employees and applicants for employment activities and prohibits discrimination and harassment of any type, based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 and over), sexual orientation, Civil Air Patrol status, military and veteran status and any other consideration protected by federal, state or local law (collectively referred to as "protected characteristics").

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REASONABLE ACCOMMODATIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.