Administrative Assistant (Top Secret Clearance Required)

READY TO JOIN OUR TEAM?

Do you currently have a Top-Secret clearance? Do you have 5 years of of recent experience managing workflows, calendars, and taskers? If so, then we invite you to read on.

ABOUT THIS ROLE

St. Michael's is hiring an Administrative Assistant to support a Department of Defense (DoD) client. As the Administrative Assistant, you will support routing of documents to include preparation of routing packets, reviewing documents for accuracy and completeness, and transmitting signed and approved documents to complete the routing process. Our core value of Teamwork will be paramount to this role as you will support directorate leadership and execute daily administrative tasks.

LOCATION

Peterson Space Force Base, Colorado Springs, CO (onsite)

WHO YOU ARE

• Active Top-Secret Clearance (with ability to obtain SCI).
• Minimum of 5 years of recent experience managing workflows, calendars, and taskers. This experience shall include reviewing and/or drafting executive-level products for Senior Executives or General Officers.

PRIMARY RESPONSIBILITIES

• Monitor progress toward accomplishment of various tasks and initiatives of the directorate. With minimal or no guidance, respond to routine or non-technical requests.
• Support routing of documents to include preparation of routing packets, reviewing documents for accuracy and completeness, and transmitting signed/approved documents to complete the routing process.
• Provide review and quality control of all staff packages and tasking deliverables to include formatting and edits for all taskers internal or external.
• Manage the directorate's assigned tasking's using the Task management tool (TMT) on the NIPRnet and SIPRnet coordinating with action officers to ensure they are aware of assigned tasks and due dates.
• Initiate and enter taskers originating from the directorate into TMT at the direction of the principal.
• Manage all TMT taskers and activities that require action, either receiving or originating. This would include coordination on the timing of internal and external extensions when identified.
• Manage and track directorate internal taskers.
• Support directorate leadership and execute daily administrative tasks.
• Plan meetings and take detailed minutes; answer phone calls, provide information to callers or connect callers to appropriate people; and schedule meetings and update Director calendars.
• Create spreadsheets and presentations for senior leaders. This will require intermediate understanding of using and manipulating spreadsheets.
• Develop, implement and improve office policies and procedures for approval by the Director.
• Make travel arrangements and reservations for the Director.
• Receive weekly activity reports and collate into a single weekly report for the Director.

This position is in support of an upcoming opportunity in Colorado Springs. Award is anticipated, and we are actively gathering qualified candidates in preparation for a successful proposal submission.