ADMINISTRATIVE MANAGER

JOB ANNOUNCEMENT

ADMINISTRATIVE MANAGER

Business Affairs and Consumer Protection

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Annual Starting Salary: $86,520

Applications for this position will be accepted beginning 6-13-25 until 11:59pm CDT on 6-27-25.

This is an entry level leadership position with a focus on systems development and implementation. We want to implement best practices within the department as informed by other City departments, municipal and state governments, and research-based recommendations. This position will be involved in the development of procedures and operationalizing updated processes. It is hands-on at every level: intra-departmental, inter-departmental, and with external stakeholders. This position will learn to and be expected to collaborate across that wide range of interests to affect positive change in the department's operations.

ESSENTIAL DUTIES:

• Manages administrative processing of key departmental delegate agency grant programs, including electronic submissions, accurate financial reporting, and support of delegates in meeting program expectations
• Oversee the work of staff engaged in the processing of delegate agency grant programs
• Develops and implements administrative work procedures to ensure the efficiency of department administrative functions and office operations
• Reviews budgets, oversees the maintenance of financial records, and prepares various fiscal reports to account for corporate and non-corporate fund expenditures
• Manages the preparation and administrative execution of grant contracts across the department's functions
• Coordinates with delegate agencies, consultants, and City personnel to facilitate the implementation of new information systems
• Oversee the preparation of special program budgets
• Coordinates work efforts with the Department of Finance on delegate agency budgeting and invoicing
• Supports personnel programs at the departmental level including hiring, processing, progressive discipline, and employee relations functions
• Establishes work standards and supports the day-to-day performance of staff assigned to relevant administrative tasks
• Prepares reports on productivity and performance for department delegate agencies as well as department-wide administrative operations for management review
• Prepares grant applications for federal and state funding of programs, as required

Additional duties may be required for this position

Location: Department of Business Affairs & Consumer Protection

2 N. Lasalle, Room #805 (City Hall)

Chicago, IL. 60602

Days: Monday-Friday

Hours: 8:30a.m. to 4:30p.m.

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

Nine (9) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position.

OR

Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration, or a directly related field, plus seven (7) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position.

OR

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a directly related field, plus five (5) years of budgetary, personnel or office administration experience, of which two years are in a supervisory role related to the responsibilities of this position.

OR

Graduation from an accredited college or university with a Master's degree in Business Administration, Public Administration, or a directly related field, plus four (4) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to this position.

NOTE: To be considered for this position you must provide information about your educational background and/or work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, with adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Desired Skills:

* Previous supervisory experience in human resources, finance, and/or operations

* Previous experience with the administration of human resources policies and/or financial operations

* History of program evaluation or system-based operational design, especially in an institutional setting

* Proficiency in Microsoft Office, including Excel and Outlook

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor