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Contract Administrator/Contract Coordinator

22nd Century Technologies, Inc.
Pay Rate: $33/hour on w2
United States, Texas, Houston
Jun 13, 2025
Title: Contract Administrator/Contract Coordinator Duration: 3+ months contract Pay Rate: $33/hour on w2 without benefits Location: 1111 Fannin St. Houston TX 77002 Shift: 8am to 5pm Role & Responsibilities Support Vendor Diversity Operations : Provide logistical and administrative support to the Vendor Diversity team, including meeting coordination, documentation, vendor communications, and project follow-ups to ensure goals and deadlines are met. Manage Post-Award Workflow & Contract Oversight : Coordinate assignment workflows for contract renewals and change orders, assist with data entry in the B2G system, and maintain a portfolio of contracts requiring greater oversight to support workload distribution. Compliance Monitoring & Corrective Actions : Conduct compliance reviews, track and address noncompliant contracts, coordinate with stakeholders to ensure timely corrective actions, and escalate unresolved issues for additional managerial intervention. Vendor Support & Navigation Assistance : Provide direct assistance to vendors with active contracts by guiding them through compliance requirements, responding to contract-related inquiries, and offering support in navigating procurement processes. Administrative Support to Leadership : Support the Assistant Director in managing the Utilization Plan (UP) appeals process, including calendar coordination, timely documentation, and tracking of appeals for review and resolution. Contract Management & Evaluation : Review and respond to Vendor Sourcing Requests, assist in evaluating contract renewal recommendations, and ensure contracts are processed in accordance with established policies and deadlines. Project Coordination & System Maintenance : Manage assignment workflows based on contract stages, update reporting dashboards (e.g., Monday.com), maintain accurate records, and run compliance and audit reports through platforms like B2G. Data Analysis & Internal Reporting : Will assist the manager in the preparation and delivery of data-driven reports and metrics for internal stakeholders. Ensure accurate records for vendor compliance and program performance. Pre- and Post-Award Support & Training : Support activities such as goal setting, pre-bid meetings, post-award kickoffs, and training of team members on compliance-related duties, as needed. Serve as a subject matter resource across the team. Backup Leadership & Liaison Functions : Serve as a backup to the Manager, offering support with contract compliance reviews and team coordination in their absence. Act as a liaison to departments and external partners to ensure effective communication and process flow, as needed. Required Skills: Excellent organizational and multitasking skills with strong attention to detail. Excellent verbal and written communication and research skills. Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies. Ability to work professionally and collegially within a creative, fast-paced culture that emphasizes excellence and teamwork. Ability to think strategically, critically, and creatively, exercise independent judgment, solve problems, and multi-task through a wide variety of situations. Self-starter. Demonstrated time and project management skills, including the ability to meet multiple deadlines by maintaining a high level of organization and detail-orientation and adjusting to changing circumstances. Ability to maintain the highest standards of ethical behavior, exercising honesty and integrity, respect, and fairness in the execution of their responsibilities. Experience exercising discretion and confidentiality with sensitive information. Demonstrated commitment to diversity, equity, and inclusion. Required Education: Associate's or Bachelor's degree in Business Administration, Public Administration, Supply Chain, or a related field (equivalent experience may be considered). Required Experience: 2-4 years of experience in procurement, contract administration, supplier diversity, or related project coordination. Intermediate proficiency in Microsoft software applications to include Outlook, Word, Excel, PowerPoint, Share Point, project management software, and other standard office equipment and software. Valid Texas State Driver's License (or ability to get one once hired). Preferred Education/Experience Bachelor's degree Three (3) years of related project or program management experience in an organization of similar size, complexity, and administrative activities. Advanced proficiency in Microsoft software applications to include Outlook, Word, Excel, PowerPoint, Share Point, project management software, and other standard office equipment and software. Familiarity or professional experience with Peoplesoft, Monday.com, or other project management software tools. Knowledge of public sector procurement or supplier diversity practices. Strong communication and interpersonal skills for working with internal and external stakeholders. Experience managing compliance processes. Ability to work independently while supporting a collaborative team environment.