Academic Program Coordinator, College of the Liberal Arts

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Jun 18, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Department of Political Science and School of Public Policy are searching for an Academic Program Coordinator. This position will provide administrative support to the Director of Graduate Studies in the Department of Political Science and serve as the primary point of contract for the Political Science Graduate (Masters/PhD) degree program. Responsibilities include but are not limited to: Serve as primary department contact for all Political Science graduate program inquiries; assist students and instructors with questions. Review and process admission applications, respond to inquiries from prospective students. Perform course scheduling tasks that include: building the course schedule each semester, enrolling students, and changing classrooms as needed. Maintain student records and documents, track student progress through the program. Assist with maintaining web pages related to Political Science graduate programs and placement records. Oversee several budgets within the Graduate Program. Enter graduate assistantship appointments and work with incoming graduate students in the completion of all necessary new hire personnel documentation. Process graduate appointment forms in Workday with detailed budget distribution information. The Academic Program Coordinator will also be responsible for coordinating student-related virtual and in-person events, such as the Graduate Student Recruitment weekend, New Graduate Student Orientation Week, and the Graduate Association in Political Science's student meetings and spring picnic. The Academic Program Coordinator will work both independently, as well as collaborate/have support of their team when completing the position's responsibilities. This position will serve as a back-up to other members of the Political Science and Public Policy academic and administrative teams to ensure adequate coverage, as needed. Qualifications: Ability to be detail-oriented and multi-task Excellent organizational, communication, interpersonal, and problem-solving skills Basic proficiency with Microsoft Office 365 MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Academic Program Coordinator - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Academic Program Coordinator - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None Application Instructions: To be considered, applicants must upload a resume and cover letter. Additional Information: This position will report to the Academic Program Coordinator Supervisor. The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. Please note that this is not a fully remote position. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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