Financial Assistant Director (FINANCIAL ANL 4)

The Assistant Director provides strategic financial leadership and oversight, operating with a high level of independence and autonomy in daily decision-making. Key responsibilities include budget management, financial reporting, and contracts and grants administration. The role also supports strategic planning, ensures compliance with university and sponsor policies, and serves as the primary fiscal liaison for Law Clinics and Law Centers.

Reporting to the Director of Financial Services, the Assistant Director leads the financial team and acts on the Director's behalf in their absence. A major focus of this role is managing the full lifecycle of contracts and grants from proposal development and budget preparation to post-award administration and compliance. The Assistant Director collaborates closely with principal investigators, clinic and center directors, and campus partners to ensure timely submissions, accurate financial tracking, and adherence to all regulatory requirements.

Apply By Date: July 21, 2025

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Experience using Microsoft Office suite for spreadsheets, word processing and financial, personnel and research database systems with a thorough knowledge of advanced Excel financial management features.
• Strong financial and business management skills and experience to perform extensive in-depth budgetary and financial analyses including long- range projections, forecasting, and variance and trend analysis to facilitate planning and decision-making.
• Skills to provide a complete range of financial services for contract and grant management activities.
• Critical thinking and analytical skills to independently anticipate/identify problems, perform thoughtful, detailed research to resolve such problems, and propose strategic creative, logical solutions.
• Knowledge of generally accepted accounting principles with diverse fund restrictions and fund accounting. Strong mathematical skills to accurately calculate, manipulate and evaluate large volumes of data related to budgetary and financial activities. Excellent attention to detail in reviewing, compiling, analyzing and presenting data and in composing written communications, with focus on accuracy, spelling, grammar, consistency of format and professionalism.
• Strong oral, written and interpersonal skills to communicate effectively and professionally with a diverse group of people in order to clarify complex technical, conceptual and policy issues and help address questions/resolve problems.
• Advanced time management, multitasking, organizational, conceptual and planning skills.

Preferred Qualifications

• Personnel management experience including staffing resource assessment, recruitment, training and development, work assignment, supervision, team building and conflict resolution.
• Experience working in a university setting. Knowledge of current UC and campus standard business policies and practices, including budget, accounting, financial administration, extramural activities, student financial aid) and systems (e.g., UC Path, Cayuse 424, AggieEnterprise, Aggie Enterprise Planning, and Cognos Report).
• Knowledge of University budgetary cycle and experience with fiscal close. Knowledge of University gift acceptance and endowment management processes.

Key Responsibilities

• 45% - Contracts & Grants Management
• 45% - Fiscal Management and Reporting
• 10% - Leadership/Special Projects

Department Overview

The UC Davis School of Law is consistently ranked among the premier law schools in the United States overall and in terms of faculty and student quality and diversity. The School enrolls nearly 600 Juris (JD) students in its full-time, three-year program, and offers an LL.M program, multiple legal certificate programs, and joint degrees such as JD/MBA and JD/MA. With an annual budget exceeding $40 million and endowments valued at over $12 million, the school operates across 60,000 square feet in three buildings, supported by 40 faculty and over 100 staff.

The Assistant Director plays a key leadership role in the Financial Services team, serving as the school's subject matter expert in fiscal compliance, proposal budgeting, and pre-and post-award grants administration. This position ensures adherence to university and sponsor regulations across federal, state, private, and internal funding sources. It also provides critical support to the Director of Financial Services in daily operations and long-term strategic planning.

POSITION INFORMATION

• Salary or Pay Range: $92,000.00 - $172,000.00/yr.
• Salary Frequency: Monthly
• Salary Grade: 24
• UC Job Title: FINANCIAL ANL 4
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8am to 5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position includes a hybrid-remote working environment. Work flexible schedule to meet operational needs. Restricted vacation during the fiscal close from mid-May to early July.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks