Lead Events Coordinator

Accessible Teaching, Learning, and Assessment Systems (ATLAS), a research center at the University of Kansas (KU), is seeking a Lead Events Coordinator to support events sponsored by ATLAS teams and projects. This position will have responsibility in the Business Operations resource area for coordinating with cross-functional teams to gather and manage events requirements, develop event plans, implement all parts of the plan (e.g., recruitment, communication, catering, vendor relations, multimedia requirements). The Lead Events Coordinator will lead a small team responsible for on-site and virtual events of various sizes.

ATLAS promotes learning and improved outcomes for all students, with a focus on students with disabilities and struggling learners. ATLAS creates technology-based learning and assessment systems that are accessible and academically rigorous. Dynamic research on skill development, assessment design, and teacher professional development informs the center's map-based learning systems.

With a diverse portfolio of grant-funded research projects and operational alternate assessments, ATLAS is a leader in educational research and innovation. ATLAS drives progress through partnerships and collaborations with organizations that share its focus and commitment.

ATLAS is committed to creating policies and practices that foster a culture in which all employees feel they belong and can succeed.

Visit the ATLAS website to learn how the center improves the learning landscape for all students.

KU employees have great benefits!

• 176 hours of paid vacation per year
• 72 hours of sick leave per year
• 10 paid holidays
• Medical and dental insurance
• Retirement program
• Life and disability insurance
• Educational and professional development opportunities

Visit the KU benefits website for more information.

KU's excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things.

The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.

KU is not able to provide H-1B sponsorship for this position.

45% - Event Planning & Coordination: Plan, coordinate, and monitor event workflows and deliverables to support center and program work. Examples of work performed may include:

• Event Requirements Gathering: Collaborate with cross-functional project teams and internal customers to identify event requirements including scope, timelines and essential vs optional features.
• Event Project Planning: Use requirements to create and maintain project and event plans and timelines for a variety of projects ranging from small, single virtual meetings to large, complex, multi-day on-site events.
• Event Project Management: Ensure necessary cross-team communication to ensure successful execution of event project plans. Adapt project plans as needed. Identify barriers and roadblocks to event plans and collaborate with team members and stakeholders to resolve. Actively participate in meetings and proactively seek feedback to anticipate needs and mitigate risks.
• Event Logistics: Execute all aspects of event plans, including scheduling, communication, recruiting, space allocation, catering, technical requirements, multi-media requirements, accessibility needs, and vendor coordination.
• Event Recruiting: Oversee all aspects of recruiting, including communication with potential and registered participants, application of screening criteria.
• Event Finances: Coordinate within ATLAS Business Operations for details related to venue contracting, travel logistics, participant payments, and overall event budget.
• Vendor Relations: Collaborate with vendors, including caterers, rentals, and audio-visual team to ensure smooth event operations and compliance with regulations. Manage and negotiate events specifications with project leads and vendors.

25% - Lead the ATLAS Events Team. Examples of work performed may include:

• Supervise 2-5 Events Specialists and Coordinators.
• Provide subject matter expertise on standard events business processes to project teams.
• Monitor Events Team capacity and project assignments.
• Evaluate staffing levels and make recommendations for hiring, skills training, and redistribution of workload.
• Identify, schedule, and assign tasks to Events Specialists.
• Propose process improvements.
• Provide input for proposals (e.g., grant proposals, responses to requests for proposals).
• 20% - Design and manage systems and processes needed for successful events
• Maintain and enhance participant recruitment database and methods
• Set and maintain standards for customizable business processes needed for events (e.g., meeting planning, recruitment)
• Design and develop reports for managers and stakeholders to inform continuous improvement of ATLAS events.

5% - Fulfill other ATLAS leadership roles (e.g., collaborative leadership within ATLAS Finance and Administration team, ATLAS steering)
5% - Other duties as assigned.

Depending on the center and team needs, well qualified candidates may be allowed a work location that is hybrid or remote. This position will be required to travel to Lawrence and/or other locations occasionally. This position will require attendance at regularly scheduled meetings, onsite or through telecommunication platforms.

Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California and Delaware. We appreciate your understanding and invite interested individuals from eligible states to apply.

A complete application consists of:

1. The University of Kansas online application
2. A cover letter that describes how you meet the required and preferred qualifications
3. A Resume or CV
4. Contact information for three (3) professional references

Only complete applications will be considered.

Application review begins Monday, July 28th. For consideration, please apply no later than Sunday, July 27th.

ATLAS HR, ATLASHR@ku.edu

$61,948, commensurate with experience

Monday July 28, 2025

Monday August 25, 2025