Division Manager

This position is responsible for the fiscal and operational management of the Division of General Internal Medicine and Bioethics in the Department of Internal Medicine. The Division is comprised of 55 clinical/research faculty, 5 staff physicians, 15 research personnel and academic office staff. This position has administrative responsibility for the day-to-day activities of the academic office, and oversight of activity in multiple clinic and research locations. Responsibilities include short- and long-term financial analysis, planning and reporting, developing and updating financial business plans, strategic planning in conjunction with the Chief and Department leadership, and preparing/managing an annual budget. Incumbent also oversees the preparation of extramural budgets and proposals for large, complex multi-site competitive and noncompetitive federal and nonfederal grants. Incumbent manages contract and grant administration estimated at approximately $4 million. Serves as the liaison between high-level administrators within UCDHS and outside agencies and is responsible for analysis and dissemination of information. Acts on behalf of the Chief on all issues, except those related to clinical care which must be directed by a physician. #CA-SB

Apply By Date 8/24/2025 by 11:59 pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field or a combination of experience, education or training required.
• Required education or training in business management combined with several years progressive management experience.
• Several years of progressive management experience.
• Analytical skills to effectively understand large amounts of complex medical, administrative and fiscal information, and ability to absorb such information to make timely and thoughtful decisions.
• Planning skills to analyze program goals and objectives given the current and potential health care trends, to make accurate short- and long-term projections to establish program needs and resource requirements; develop an annual operating budget and to secure potential sources of funds and revenues to meet those requirements.
• Excellent organizational skills to determine workload priorities to enable timely completion of tasks. Ability to work effectively and independently under pressure with a minimum of direction.
• Knowledge of business and management principles, and of budget control and accounting principles, including capital budgeting, cost accounting, professional and patient billing and reimbursement patterns, contract administration; and ability to apply these principles of a health care environment.
• Knowledge of or ability to learn the UCDHS budgeting process, management reports, accounting, purchasing and patient billing systems.
• Excellent interpersonal and communication skills. Ability to express ideas assertively, clearly and concisely both orally and in writing. Ability to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.
• Strong leadership and management skills to provide planning, coordination and direction to departmental staff, and to propose innovative solutions to management problems.
• Personnel management skills to include developing position descriptions, recruiting, interviewing, selecting, training, evaluating and disciplining others.
• Ability to deal with highly confidential office and personnel matters. Knowledge of applicable union contracts and staff personnel policies and procedures.
• Ability to exercise authority and direct and motivate others. Planning, problem-solving and critical thinking skills to anticipate, avert or resolve issues of staffing, scheduling and task allocation. Ability to be flexible to maintain continuity of programs while considering individual staff needs and goals.
• Ability to understand and respond to academic teaching and research requirements within the educational setting, and to reconcile potential conflicts these requirements may have with clinical activities.
• Experience in grant administration, knowledge of rules and regulations for extramural funding and various funding agency policies and procedures.
• Ability to integrate the understanding of the Health System's mission, commitments and projects within a service-oriented health care environment.
• Knowledge of personal and/or mainframe computers and software tools, including word processing, spreadsheet, data base, clinical information systems, electronic medical records, billing systems, and other application packages. Knowledge of or ability to learn the UCDHS TSI and Decision Line information management systems.
• Knowledge of regulations pertaining to health care services reimbursement.

Preferred Qualifications

• Bachelor's degree in accounting or business management preferred

Key Responsibilities

• 20% - Strategic Planning
• 20% - Fiscal Management
• 15% - Research Administration
• 15% - Clinical Activities Oversight
• 10% - Staff Personnel Administration
• 10% - Educational Programs Administration
• 10% - Academic Personnel Administration

Department Overview

The Department of Internal Medicine is the largest department in the School of Medicine and on the UC Davis campus. The department has 13 divisions organized by sub-specialty with Administration managing finance and personnel functions. The department consists of more than 250 faculty, 90 other academic titles, 215 staff employees and approximately 250 volunteer clinical professors.

POSITION INFORMATION

• Salary or Pay Range: $7,666.67 - $14,333.33
• Salary Frequency: Monthly
• Annual Salary: $92,000 - $172,000
• Salary Grade: Grade 24
• UC Job Title: HEALTH SCIENCES SUPV 2
• UC Job Code: 004893
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Days, 8-5
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks