Purchasing Agent/Order Clerk

Subsidiary: KIRA Training Services

Job Title: Purchasing Agent/Order Clerk

Work Location: USAFA, Colorado Springs, CO

Labor Category: SCA

Clearance Level: Public Trust

Travel Requirement: N/A

Pay Rate: $27.00/hour

Health & Welfare: $4.93/hr up to 40 hours per week to be used toward health premiums

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description, it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years THTBC and its subsidiaries have delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, we are united by a shared mission: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow - One Mission, One Team - With a Commitment to Serve

Scope of Work:

The primary purpose of this position is to acquire a wide range of standard equipment, supplies, and services.

Responsibilities:

• Reviews purchase requests in terms of compliance with administrative requirements and adequacy of information.
• Determines any additional information necessary to support purchase request and coordinates with requesting office to obtain or provide additional information.
• Determines procurement source and method based on such factors as procurement history, urgency need, estimated cost, and applicable directives.
• Solicits and evaluates oral and/or written quotations in terms of item, price (based on previous history), discounts, delivery, and transportation fees.
• Prepares request for quotation (RFQ) and incorporates the technical description of product/service requirements.
• Coordinates with requester and supervisor when prices substantially exceed those anticipated.
• Negotiates with vendors on a variety of issues such as price breaks, accepted delivery, reduction of service charges, and similar agreements when precedents are well established.
• Prepares award documentation (blanket purchase requests, purchase order, etc.) and perform post-award follow-up.
• Coordinates and submits award documentation for necessary reviews, approvals, and signatures.
• Notifies requester of status of order(s).
• Reviews completed contract file to determine that all contractual actions are satisfied in a timely manner.
• Maintains and develops a source list of responsible suppliers.
• Prepares and processes correspondence and substantiating documents pertaining to procurement actions.
• Develops and maintains good working relationships with vendors.
• Determines work sequence based on priority of PRs.
• Reports to as scheduled (0730-1630).

• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• Must have a minimum of two (2) years' experience in procurement obtaining knowledge of standardized purchasing regulations and procedures, market sources, and price evaluation techniques.
• Must possess the ability to work in a team or alone and be able to change jobs on short notice. Knowledge of office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel) required.
• HS Diploma or equivalent required.
• Must be able to successfully complete a National Agency Check with Inquiries (Tier 1) background check.
• Must have and maintain a valid CO state driver's license.
• Must be able to successfully complete a drug/alcohol test and a criminal record check.
• Must possess and maintain a valid state driver's license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Physical Demands / Work Environment:

• May require sitting, bending, stooping and stretching, and reaching above head level. Ability to occasionally lift and move up to 25 lbs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Must be able to work on-call, alternate, and extended shift schedules when necessary to meet the mission requirements, including weekends and holidays.
• Work may be performed indoors or outdoors in varying weather conditions. Must be able to work in confined spaces, at heights, and around various hazards with appropriate PPE.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.