Office Manager, Associate

Are you a driven administrative professional with demonstrated experience in Customer Service? Then we have a great opportunity for you to join our growing team in Chantilly, Va.

As our Office Manager Associate, you will:

Join an engaged, 100% employee-owned company.
• Work with the latest, cutting-edge technology.
• Have a direct impact on the success of a National Priority Program.
• Work with a team of driven, supportive, and highly skilled professionals.
• Receive a robust benefits package that includes Employee Stock Ownership Plan!
• Enjoy flexibility managing your work hours and personal needs with a single accrual leave plan.

A week in the life of the Office Manager Associate:

• Greet visitors and direct customers, guests, clients, or vendors upon arrival at the facility.
• Control access of visitors, vendors, contractors and employees.
• Support the operations of a government-owned/contractor-operated facility in Northern Virginia hosting customers to test a suite of Electronic Healthcare Record systems.
• Ensure visitors sign in and out and notifying staff of guest arrivals.
• Support primary work hours of 7am - 4pm Monday through Friday.
• Support scheduling of visitor reservations and use of capabilities in the facility through Jira ticketing software.
• Act as customer facing company representative for the organization.
• Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
• Escort cleared and uncleared personnel throughout the facility.
• Work rotating shifts on a limited basis, and possible weekend support on a very limited basis.
• Monitor inventory of office supplies and order new stock as needed.
• Assist with various administrative tasks such as filing, data entry, and maintaining records.
• Prepare welcome packets or informational brochures for visitors.
• Ensure the facility retains the ability to support DoD Electronic Healthcare Record testing events.

AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The annual salary for this position is $50,000 - $56,000. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans (including ESOP and 401k), insurance programs, and education and training assistance.

• Job Requirements

  • U.S. Citizenship and ability to obtain a Secret clearance
  • Onsite presence M-F at facility in Chantilly, VA
  • Minimum 2-4 years of experience with a BS/BA preferred.
  • Ability to track multiple processes and facility-related tasks.
  • Highly motivated self-starter individual.
  • Experience with Microsoft tools (i.e. Outlook, Excel, MS Word, PowerPoint).
  • Outstanding organizational and coordination abilities.

  Required Skills

  • Ability to prioritize and manage tasks in order to accomplish goals on a given timeline.
  • Ability to interpret, communicate, and apply operational and security procedures; ability to propose improvements to same.
  • Excellent communications skills, including interacting with DoD customers, facility users, and facility support contractors.