Graduate Program Coordinator II, Department of Human Development and Family Sciences

Job Posting Title:

----

Hiring Department:

----

Position Open To:

----

Weekly Scheduled Hours:

----

FLSA Status:

----

Earliest Start Date:

----

Position Duration:

----

Location:

----

Job Details:

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University's mission. What starts here really does change the world (https://cns.utexas.edu/).

The department of Human Development and Family Sciences is dedicated to creating and applying knowledge that can improve the lives of individuals, families and communities. Our interdisciplinary research and education span individual development, relationships and societal contexts, exploring various aspects of human growth and interaction.

The Department of Human Development and Family Sciences is seeking a detail-oriented, resourceful, and service-driven Graduate Coordinator II to provide administrative support to our graduate program and department.

• Serves as the primary liaison between the department and prospective graduate students, providing information on admission eligibility and program requirements, while also keeping faculty informed of graduate student progress to support effective advising and program planning.
• Serves as the only point of contact for the department when interacting with the Office of Graduate Studies, throughout the year.
• Interacts frequently with university students, faculty, staff and outside agencies. Makes appropriate referrals to additional resources needed by graduate students in our department. Provides in-depth information, clarification and interpretation of institutional and graduate program rules and regulations. Responsible for ensuring compliance with institutional rules, regulations and procedures.
• Maintains electronic records, files, statistics and data bases on graduate students and applicants including providing detailed, organized reports to graduate committees as well as supporting in completing various grad program reviews. Use various tools to collect and track data such as Qualtrics, Docusign, Microsoft Excel, etc.
• Develops and implements recruitment strategies. Assists with registration process and graduate student orientation. Designs and implements procedures for improvement to program activities.
• Manages the assignment, in conjunction with the area Graduate Advisor, of all Teaching Assistant, Grader and Assistant Instructor positions for the department. Create and maintain student appointments in Workday HR system. Process tuition and fellowship documents.
• Submit nominations and award scholarships and fellowships. Manage and process travel awards for students, including coordinating with faculty travel awards committee. Update the graduate travel award budget.
• First point of contact for prospective students, admissions and recruitment questions
• Take lead on graduate student and graduate program events, including processing associated paperwork and approvals and being the day of contact to set up and execute events
• Assist students and faculty with Graduate admission and class registration. Assist students with candidacy applications, course changes, tuition, withdrawals, grade changes, leaves of absence, Master's thesis and PhD dissertation defense, and graduation. Ensure that students have an annual assessment review with his or her supervisor and electronically maintain those files.
• Monitor and ensure that every student holds an annual committee meeting following candidacy. Organize monthly meetings of the GSCs and/or executive committees of the graduate programs and maintain minutes. Manage votes for GSC issues as they arise.
• Ensure that the Doctor of Philosophy (Ph.D.) programs are updated in the Student Handbook, the Electronic Access to Student
• Information (EASI) Student Profile and Program of Work, and the department website based on academic, Graduate School, and University policy.
• Other related functions as assigned.

• Bachelor's Degree and five years' experience working with college students in an administrative or advising capacity.
• Experience in providing support in an administrative office at the University of Texas at Austin (UT); working knowledge of UT Austin policies and procedures.
• Proficiency with Adobe Pro, Microsoft Excel and Word.
• Competencies: Accuracy and Attention to Detail, Initiative, Decision Making and Critical
• thinking. Effective Communication, Interpersonal Relationships, Service Excellence, Problem Solving.
• Highly collaborative, team-focused mindset
• Demonstrated ability to prioritize tasks and independently solve problems
• Strong organizational skills with attention to detail

• Familiarity with higher education systems and University of Texas (UT) policies is a plus
• Proficiency with Qualtrics, Docusign

$52,000+ (depending on experience)

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

----

Retirement Plan Eligibility:

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.