Executive Assistant

• Manage the CEO's Outlook calendar, schedule meetings, and coordinate travel arrangements.
• Shadow the CEO in meetings and daily activities, capturing notes, decisions, and action items with precision.
• Act as a gatekeeper and "air traffic controller", filtering requests, tracking priorities, and ensuring follow-ups are completed.
• Prepare, edit, and format professional documents, reports, and presentations in Microsoft Office.
• Organize offsite meetings, company events, and logistics.
• Partner with leadership team members to align deadlines, tasks, and deliverables.
• Handle sensitive information with the utmost discretion and professionalism.
• Encourage and support the use of productivity tools, including AI platforms like ChatGPT Teams, to drive efficiency.
• Provide general administrative support, including expense reporting, filing, and record-keeping.

• Associate or bachelor's degree preferred; equivalent experience considered.
• Proven success as an Executive Assistant or Administrative Assistant supporting senior leadership.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational and project management skills with the ability to juggle multiple priorities.
• Excellent verbal and written communication skills.
• High emotional intelligence, professional presence, and the confidence to manage up when necessary.
• Detail-oriented, proactive, and resourceful with a strong sense of urgency.
• Ability to maintain confidentiality and build trust across all levels of the organization.

• Experience in a manufacturing or industrial setting.
• Knowledge of OSHA safety regulations.

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