Business Manager (2375)

This position provides administrative and managerial support to the Finance Unit of the FQHC, Department of Family and Community Medicine. The incumbent will assume responsibility for general administrative support functions, as well as administrative consultation and assistance, and will ensure adherence to the policies and procedures of the department, School of Medicine and external granting agencies. This position will coordinate, administer and manage site specific purchasing, contracting, and accounting to the FQHC Finance Unit, to include tasks such as purchase requisitions, subsequent contracting and administrative support functions. support site specific family practice clinical operations.

Business Management 50%
1.Act as point of contact with external vendors in coordination with Department Administrators, Faculty, Clinical and Academic Staff Members.
2.Assist in the lifecycle management of all purchasing arrangements for FQHC Springfield and various FQHC Outreach sites.
3.Prepare contract requests based on information from Department Administration. To include, lease & license agreements, service contracts, and purchase requisitions.
4.Maintain inventory of all business records to ensure contracts remain in compliance with the terms; to provide input and/or analysis for pending negotiations.
5.Act as the technical and administrative resource; represent the FQHC Finance Unit at various meetings and/or serve on work committees.
6.Contribute to the development, implementation, and interpretation of operational policies and procedures relative to business within the FQHC Finance Unit.
7.Manage business correspondences, as directed; facilitates and/or advises on the business and/or fiscal operations of a unit(s); to include assistance with the fiscal administration of FQHC related grants.

Account Management 30%
1.Supervise and/or oversee lower-level accounting staff.
2.Ensures compliance with government, industry, or institutional regulatory guidelines relative to the business and/or fiscal operations of a unit(s);
3.Coordinate with the Office of Purchasing; to ensure state regulatory compliance for all FQHC equipment purchases; to follow all state guidelines for submission of contracted services, to include but not limited to marketing, McKesson medical supply accounts.
4.Reviews and approves documents (such as vouchers, requisitions and billing authorizations) for unit.
5.Maintains and reconciles all unit P-card purchases.
6.Examines accounting records, financial statements, or other financial materials to assess accuracy, completeness, and conformance to reporting and procedural standards of SIU SOM.
7.Monitor accounts and keep unit fiscal officer(s) informed of overall financial condition; prepare revenue, expense reports and budget projections, and maintain subsidiary ledgers.
8.Assists in budget development and fiscal planning preparations in advance of each new fiscal year. Purchase Requisitions
9.Assists with personnel functions such as interviewing, selecting, training, supervising, evaluating performance, and/or developing staff, work schedules, assignments;

Grant Management 10%
1.Work closely with Senior Business Manager and/or Senior Level Management to ensure proper grant administration and oversight.
2.Meet with FQHC/Departmental staff to determine needs and establish purchasing guidelines in compliance with University and granting agency guidelines. Advise department research staff monthly or as needed to review study activity including receivables, forecast income and expense levels and re-budgeting.
3.Approve purchases from grant accounts considering funds availability and grant restrictions. Audit invoice vouchers for compliance with University and grant guidelines and fund availability.
4.Track posting of revenue and expenditures to centralized reports and advise OOTC of corrections where necessary and follows through to resolution. To include internal billings charged to department grant accounts, reconciles to central reports, and investigates and resolves significant variances.

Inventory Management 5%
1.Responsible for maintaining physical inventory for clinic locations, performing physical inventory count and prepare documentation to transfer, surplus or store equipment as directed.
2.Performs the reconcilement of fixed assets for Springfield and Satellite locations.
3.Assists clinic administration with clinic supply requests and vaccine orders.

Service 5%
1.Complete annual training as required.
2.Performs other business management related duties as assigned.
3.Attends weekly administrative meetings.
4.Services on University, school-wide and Departmental committees, as requested.

Skills and Abilities Needed for the Position
Sensitive to the needs of underrepresented minority populations
* Proficiency in the application of Microsoft Office including Outlook, Excel, Access and Word.
* Ability to work independently, evaluate complex problems, and execute action plans.
* Communication skills and ability to interact with other management employees, as well as
faculty and staff, dealing tactfully with controversial issues.
* Knowledge of principles and processes involved in contractual and grant monitoring
procedures.
* Ability to analyze and interpret complex accounting records and to develop and present
financial information in meaningful, comprehensive format.
* Knowledge and experience with development and management of automated accounting
systems and proficiency in various computer applications.
* Knowledge of University financial and purchasing systems, rules and regulations.
* Progressively responsible experience involving application of financial planning and
analysis.
Knowledge of, or the ability to learn federal, state and funding agencies policies,
procedures, laws, regulations, and codes applicable to the administration of grants and
contracts.

A. Bachelor's degree in accountancy, business administration, management, or a closely
related field.
OR
B. Three (3) years (36 months) of work experience in accounting, business administration,
fiscal management, or closely related experience.
OR
C. A combination of such education and/or work experience totaling three (3) years (36
months), as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
60 semester hours or an Associate's Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.