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COORD BUILDING SERVICES

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Oct 03, 2025

Position Details

Position Information

Recruitment/Posting Title	COORD BUILDING SERVICES
Job Category	URA-AFT Administrative
Department	Eagleton Institute of Politics
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Coordinator Building Services for the Eagleton Institute of Politics. Among the key duties of the position are the following: Oversees and manages the scheduling calendar for meetings, conferences, and special programs held at Wood Lawn by the Institute, its Centers, and Programs, as well as other University entities, and outside groups. Determines availability of Wood Lawn's six publicly used rooms. Ensures events run smoothly and efficiently, providing hands-on assistance as needed. Provides on-site inspections and maintenance of various building related equipment. Ensures the historic contents of Wood Lawn (i.e., antiques, artwork, china, fixtures, contents of safe) are properly maintained and accurately inventoried. Maintains the data hygiene of Eagleton's contacts and alums lists in the Civi Customer Relationship Management Database for communication campaigns. Works with the OIT Network Engineer to identify hardware to be surplused. Creates and submits surplus equipment lists. Schedules equipment removal coordinated with Material Services. Participates in Institute-wide and/or cross-team projects.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Bachelor's degree or equivalent combination of education and/or experience demonstrating knowledge of event coordination.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Comfortability with meeting and working with a broad range of people. Ability to independently manage multiple tasks and short and competing deadlines in high-stress situations. Ability to be efficient and detail-oriented. Ability to recognize, evaluate and resolve problems. Strong organizational skills. Strong interpersonal skills.
Preferred Qualifications	Must be proficient working on Windows computer, MS 365 Office (Word/Excel/PowerPoint/), Outlook email, various internet browsers, phone, and copy machines.
Equipment Utilized	Civi CRM, Salesforce, Dell Workstation, Mac/Apple products.
Physical Demands and Work Environment	Eagleton offices are located within a historic building with no elevator. The duties of this position regularly involve navigating stairs numerous times a day. Must be able to lift up to 25 lbs.
Special Conditions	An applicant may request a reasonable accommodation if they have a disability that restricts them in their ability to climb and/or navigate stairs.

Posting Details

Posting Number	25ST2085
Posting Open Date	10/03/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Douglass (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement