Administrative Assistant

Job Title: Administrative Assistant Pay Range: $ 27 - 28.68/hour
Schedule: Monday - Friday, 9:00 AM - 5:00 PM
Duration: 10/14/2025 - 12/26/2025
Location: Boston, MA 02108

Overview:
Provide administrative and clerical support within the Executive Office, specifically for the Deputy Commissioner for Protective Operations. This role requires a high level of organization, attention to detail, and discretion when handling confidential matters.
DUTIES ANDRESPONSIBILITIES

1. Perform administrative and clerical duties for the Deputy Commissioner for Protective Operations' office, ensuring an organized filing system and timely processing of requests
2. Distribute time-sensitive mail and correspondence to Central Office Divisions, Regions and Areas
3. Coordinate staff onboarding
4. Track spending in Deputy Commissioners budget lines and prepare invoices to submit for bill paying
5. Prepare Deputy Commissioner for Protective Operations' travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS
6. Designate priority levels to action items, track tasks, and confer with the Director of Administration on daily tasks
7. Coordinate daily scheduling requests for the Deputy Commissioner for Protective Operations, following instructions and guidance from the Director of Administration
8. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook
9. Exercise discretion in handling confidential information and assess the priority level for meeting requests
10. Monitor and track scheduling requests, preparing for weekly check-in meetings with Deputy Commissioner for Protective Operations' and Director of Administration to review upcoming meeting schedules
11. Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach
12. Upload, track, and update information on the Deputy Commissioner for Protective Operations' document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties
13. Provide support to the Deputy Commissioner for Protective Operations' Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor's Office, EOHHS, OCA, legislature, sister agencies, and federal government
14. Provide coordination and coverage support for other Central Office units as needed
15. Perform additional duties as assigned by the Director of Administration

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.