PURCHASING REPRESENTATIVE

Job Summary

Under limited supervision, performs a variety of semi-routine tasks for the purchasing department. Prepares purchase orders, monitors cost of supplies, maintains, and reviews computerized or manual records of items purchased, costs, deliveries, and inventories.

Essential Functions, Duties, and Responsibilities

• Maintains files, logs and records of invoices, purchase orders and other related documentation
• Must input and extract information from computer MRP software as well standard business software
• Perform Initial Assessment of Suppliers
• Must apply judgment to make decisions regarding issues such as pricing revisions, order cancellations, discontinued items, substitutions and revised delivery
• Performs Stock Record Setups
• Post Purchasing Activities from Suppliers.

Educational and Experience Requirements

• AA Degree
• Minimum five years related experience or equivalent combination of education and experience

Knowledge, Skills, and Abilities

• Adhere and support KLS Martins quality and safety policies and procedures.
• Ability to work effectively with all levels of internal and external associates/customers/colleagues
• Excellent written and oral communication skills
• Ability to develop and maintain collaborative relationships with all levels within the organization
• Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve
• Ability to manage multiple priorities
• Possess intermediate to advanced level knowledge of Microsoft
• Office software applications
• Ability to work with minimal supervision

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Verbal communication
• Written communication
• Basic mathematical concepts (e.g. add, subtract)

Physical Requirements

• Sitting for extended periods
• Standing for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Lifting/carrying more than 20 pounds various items
• Repetitive Motions
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Hazards

• Normal office environment