Project Coordinator

OUR STATEMENT
The San Jose State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value.

GENERAL NATURE OF POSITION
The Psychology Department at San Jose State University is involved in collaborative research efforts with civil service scientists from the Technology Development Directorate (TDD) Research Group at the NASA Ames Research Center in Mountain View, CA. The research is centered on several exciting new programs aimed at future vertical lift (FVL) rotorcraft systems and autonomous resupply capabilities development. We seek a short-term Senior Research Associate who will provide project management for archiving and dispositioning technical documents and the Concept Design and Assessment (CD&A) library database.

ESSENTIAL DUTIES & RESPONSIBILITIES
1. Work with CD&A to organize and document library materials, propose new techniques to improve organization and productivity, and create a searchable database for digital records.
2. Upload technical documents to Defense Technical Information Center (DTIC) if the materials do not exist already.
3. Evaluate and maintain existing research materials.
4. Collaborate with research team in knowledge of materials and locations.
5.Build and manage a record of drafted drawings and technical diagrams.
6. Disposition unused technical material in accordance with appropriate material classification.
7. Assist in disposition of awards, property, and material as needed.

8. Other duties as assigned.

INTERPERSONAL CONTACTS
Reports to the Project Director. Interacts with Foundation research staff and civil service staff on a daily basis.

QUALIFICATIONS
Education and Experience

• Bachelor's degree required in STEM, English, Business Administration, or related field.

• Education in the following areas: Project Management

• Experience with CD&A library, library scanning software such as M3 Library, and project management is highly desired.

Knowledge, Skills, and Abilities Required

• Strong verbal and written communication skills.

• Ability to work both as a member of a team and independently as required.

• Strong organization, time management, and problem-solving skills.

Physical Requirements

• Located at the NASA Ames Research Center. Therefore, this employee must meet security qualifications for entrance to the Center.

• Candidate will be a US citizen.

• Working onsite is required a minimum of three days per week.

• Frequent and ongoing use of a computer terminal to conduct a variety of clerical functions and communications.

• Periodic, regular, and/or occasional contact with employees of the Research Foundation at all levels, San Jose State University faculty and staff, and/or vendors, with the ability to discuss and appropriately respond to inquiries and requests.

• Work with time constraints and under pressure.

• Regular lifting, walking, and carrying of files, documents and other related materials.

• Strength, dexterity, and coordination and/or ability to use a computer keyboard and read a video display terminal on a regular basis.

• Ability to listen to verbal requests from customers, clients, and vendors, and to respond appropriately.

Complexity of Duties

• Exercise independent judgment in the management and completion of assigned tasks.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position.

NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

Compensation Range:

BENEFITS
The SJSURF provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:

• Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).

• Employer-paid dental and vision for both employee and eligible dependents.

• Life, AD&D, LTD with supplemental coverage opportunities.

• 14 paid federal & state holidays.

• Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.

• Vacation-hour accruals and separate sick-hour accumulations.

• Employee discounts.

• Paid training and professional-development conferences.

Please visit the Benefits & Compensation page on the SJSURF website for more detailed information.

REASONABLE ACCOMMODATION
The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at foundation-jobs@sjsu.edu. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.

ABOUT THE SJSU RESEARCH FOUNDATION
SJSURF employment is separate and distinct from San Jose State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization's funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities.

San Jose State University Research Foundation is an Affirmative Action, Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation's continuing commitment to both the spirit and intent of equal employment opportunity laws and policies.

San Jose State University Research Foundation is an EOE M/F/Vet/Disability. Learn more about our organizations EEO and AAP policy by visiting our website HERE. Data metrics on the AAP is available for review upon request. Please also visit OFCCP for additional resources: https://www.dol.gov/agencies/ofccp/posters.

If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

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