Advancement Resources Liaison

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Ensures effective management and coordination of all programmatic related advancement meetings, events, and vendor relations.

Interacts with various university administrators and staff, and with the university constituents and VIPs. May serve as liaison between the department and other agencies, departments and vendors.

Manages the entry, import/export, analysis and query of prospect/donor data in RE (Raisers Edge) for the College. Initiates requests for profiles on individuals and foundations, prospect lists, and specific fundraising initiatives and campaigns. Composes correspondence, query reports, forms, acknowledgment letters, and assists with compiling grant proposals and other written materials and presentations. Liaises with central advancement corporate and foundation relations and the Office of Research Economic Development (ORED). Manages and audits all prospect/donor information for College and development team. Works with Research & Prospect Management in Central Advancement on all research needs and query of data points. Works with Advancement IT to establish and implement the use of new queries and reports. Generates regular and ad-hoc reporting requirements and requests in Advancement databases (Raisers Edge, Tableau, etc.). Coordinates necessary efforts to ensure data quality and integrity for the College. Identifies trends in data and metric analysis.

Creates monitoring and tracking mechanisms for required metrics and measurements for fundraising activity. Pulls data for all reporting needs, tracks related activity and keeps development team informed. Compiles data and other pertinent information for Dean and Executive Director of Advancement. Prepares all prospect meeting documents and information such as pre-meeting reports, memorandum, correspondence and documents. Manages use of project management software (SharePoint), for development/advancement team members. Ensures effective entry, updates and audits of projects, assignments, and/or related actions or milestones. Shares status updates and progress with team on a regular basis.

Collaborates with Central Donor Relations & Stewardship to create and implement unit Stewardship Plans related to unit Endowment funds. Creates and monitors annual Advancement budget based on annual stewardship and fundraising goals each fiscal year, in collaboration with the Executive Director of Advancement.. Monitors expenditures on a regular basis to avoid overspending. Keeps unit development/advancement team abreast of stewardship activities, progress and any adjustments made as a result of changes, as they occur. Tracks budget for all related events, travel, site visits, stewardship gifts and conferences. Ensures compliance with existing Gift Agreements.

Reviews and analyzes all gift and endowment funds. Analyzes fund balances, pledge payment information, fund balances, matching gifts and scholarship allocations. Makes recommendations to Executive Director of Advancement of next steps based on analysis and findings. Handles donated funds in the forms of checks, stocks and other negotiable securities. Ensures compliance with University and State of Florida statutes, guidelines, and policies and procedures associated with budget and procurement.

Facilitates effective and efficient documentation of prospect management process (matrix and portfolio movement for unit fundraisers). Collaborates with unit fundraisers on vetted prospects and removal of prospects no longer considered viable and with updating of portfolios, in accordance with Advancement protocols.

Manages the coordination of all development/advancement team travel. Facilitates reimbursement of incurred expenses, initiates transfer of funds to appropriate accounts for use. Serves as the Pro-card Approver for departmental transactions. Assures compliance and adherence to University credit card policies and procedures.

Handles confidential records/information regarding gifts and donors and reports for use by the Development team.

Creates/maintains new project accounts and ID's in foundation. Monitors and ensures accuracy of current accounts.

Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Ability to learn complex data entry codes and procedures quickly

Ability to prioritize data entry projects and review work for accuracy

Highly detail oriented with a critical degree of accuracy regarding data entry and analysis

Ability to take responsibility.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Must attend meetings off campus and occasionally attend functions on weekends and evening

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.