Government Contracts Supervisor

Description

The government contracts supervisor will support the execution of Phlow's USG contracts. The position will collaborate with internal and external stakeholders to ensure effective communication and execution of key requirements and deliverables. This is a hybrid role based at Phlow's headquarters in Richmond, Va.

Requirements

Contract Management & Compliance Leadership

• Oversee cradle-to-grave management of federal contracts, including award setup, modifications, funding actions, deliverable submissions, closeout, and compliance documentation.
• Serve as a primary point of contact with government Contracting Officers (CO), Contract Specialists, and CORs for contractual matters.
• Ensure company compliance with FAR, DFARS, HHSAR, CAS, and contract-specific terms and conditions.
• Lead development, review, and approval of Contracting Officer Authorization requests and assist internal stakeholders in navigating government approval requirements.
• Monitor contract ceilings, funding burn rates, and period-of-performance timelines; coordinate internal actions needed to prevent overruns or lapses in funding.

Internal Coordination & Communication

• Coordinate cross-functional project team meetings, ensuring action items, deliverables, and risks are clearly documented and tracked to completion.
• Support technical and operational teams in interpreting contract requirements and resolving contractual or compliance issues.
• Provide leadership and training to contract administrators, project managers, and other internal stakeholders on government contracting procedures.

Audit & Reporting Support

• Support all USG audits (DCAA, DCMA, OIG, internal, and agency audits), including preparing responses, gathering documentation, and ensuring corrective actions are implemented.
• Maintain organized and traceable electronic files for agreements, deliverables, invoices, procurement documentation, and correspondence.

Deliverable & Documentation Management

• Track and manage all contract deliverables, technical reports, meetings, requests, and contractual commitments.
• Respond to government inquiries regarding schedules, deliverables, approvals, logistics, and program updates in coordination with internal teams.

Process Improvement & Continuous Compliance

• Assist in evaluating and improving company processes to strengthen compliance with federal contracting standards.
• Develop templates, standard operating procedures (SOPs), tools, and training materials to enhance the organization's contracting maturity.
• Identify and escalate risks related to schedule, cost, subcontractor performance, or contractual non-compliance.

Experience & Qualifications:

• Bachelor's degree in applicable field
• Advanced administrative duties include but not limited to coordinating meetings, coordinating content, providing minutes, filing, organization, etc.
• Strong working knowledge of FAR, DFARS, HHSAR, and general federal procurement regulations.
• Experience with CPFF, FFP, T&M, and other cost-type and fixed-price contract structures.
• Demonstrated experience managing contract deliverables, modifications, funding actions, and procurement files.
• Strong organizational skills and time management skills
• Excellent attention to detail and documentation skills
• Ability to react promptly and meet short term deadlines
• Ability to collaborate with internal and external partners and subcontractors
• Strong familiarity with Microsoft Word, Excel, Adobe Acrobat Pro, Teams, Outlook.