Contract Administration Specialist

Role Snapshot

The Contract Administration Specialist will oversee all aspects of Medicare Administrative Contractor (MAC) contracts for WPS, serving as the primary point of contact for the Centers for Medicare & Medicaid Services (CMS). This role is responsible for managing contract administration, ensuring compliance with Federal Acquisition Regulation (FAR), and addressing contract-related issues. A deep understanding of FAR and its daily application is essential for success in this position.

Salary Range

$90,000 - $110,000

The base pay offered for this position may vary within the posted range based on your job-related knowledge, skills, and experience.

Work Location

Our first consideration will be to have this new employee live in the Greater Madison, WI area to take advantage of Hybrid work and collaboration. Employees living within 45 miles of WPS Headquarters (1717 W. Broadway in Madison, WI) will be expected to be able to work in the office 2 days a week.

Secondary priority will be given to remote candidates in WI, IL, MN, or IA.
**If not regionally local to Madison, WI, travel to our WPS Headquarters will be expected.

How do I know this opportunity is right for me? In this role you will:

• Serve as the primary point of contact with CMS Contracting Officers for MAC contracts, ensuring effective communication and relationship management.
• Ensure full compliance with contract provisions by collaborating with business units to address and resolve any compliance issues.
• Manage contract modifications, assess their impact on funding, and produce Requests for Equitable Adjustments in coordination with the Finance department.
• Prepare and submit required documents, including contract modifications, consents to subcontract, and funding projections, while ensuring accurate financial reporting to CMS.
• Oversee subcontracting requirements, develop subcontracts with Legal, and notify CMS of proposed subcontracts as necessary.
• Monitor and report on MAC budgets, identify business development opportunities, and provide recommendations to senior management regarding funding concerns and projections.

Minimum Qualifications

• Must be a U.S. Citizen having the ability to obtain an applicable government determined clearance level.
• Bachelor's degree in Business Administration or related field OR equivalent post high school education and/or work-related experience.
• 5 or more years of experience in contract management or administration, or related field, preferably in a government contracting environment.
• Strong Federal Acquisition Regulation (FAR) knowledge including experience applying such knowledge on a daily basis.
• Ability to utilize sound reasoning and analysis for creative problem-solving and overcome regular distractions to meet strict deadlines.
• Excellent communication and interpersonal skills, both written and oral, needed for interactions with employees, leadership and government stakeholders.
• Ability to maintain strict confidentiality and privacy.

Remote Work Requirements

• High speed cable or fiber internet
• Minimum of 10 Mbps downstream and at least 1 Mbps upstream internet connection (can be checked at https://speedtest.net)
• Please review Remote Worker FAQs for additional information

Benefits

• Remote and hybrid work options available
• Performance bonus and/or merit increase opportunities
• 401(k) with a 100% match for the first 3% of your salary and a 50% match for the next 2% of your salary (100% vested immediately)
• Competitive paid time off
• Health insurance, dental insurance, and telehealth services start DAY 1
• Professional and Leadership Development Programs
• Review additional benefits: (https://www.wpshealthsolutions.com/careers/fulltime_benefits.shtml)

Who We Are

WPS, a health solutions company, is a leading not-for-profit health insurer and federal government contractor headquartered in Madison, Wisconsin. WPS offers health insurance plans for individuals, families, seniors and group health plans for small to large businesses. We process claims and provide customer support for beneficiaries of the Medicare program and manage benefits for millions of active-duty and retired military personnel across the U.S. and abroad. WPS has been making healthcare easier for the people we serve for nearly 80 years. Proud to be military and veteran ready.

Culture Drives Our Success

WPS' culture is where the great work and innovations of our people are seen, fueled and rewarded. We accomplish this by creating an open and empowering employee experience. We recognize the benefits of employee engagement as an investment in our workforce-both current and future-to effectively seek, leverage, and include differing and unique perspectives that fuel agility and innovation on high-performing teams. This results in people bringing their authentic selves to work every day in an organization that successfully adapts to business changes and new opportunities.

We are proud of the recognition we have received from local and national organization regarding our culture and workplace: WPS Newsroom - Awards and Recognition.

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This position may from time to time provide support to federal health care programs and other governmental or regulated industries. In accordance with law and/or contractual requirements, individuals in this role are or may be subject to all applicable federal regulations, agency contract requirements, and WPS internal policies, including but not limited to standards for data security, privacy, confidentiality, and program integrity. WPS and its personnel are subject to mandatory enhanced screening and background investigation prior to being granted access to information systems and/or sensitive data in order to safeguard regulated information and government resources that provide critical services.