Entry Level Travel & Communications Administrator

Kimball Midwest, a national leader in maintenance, repair, and operations (MRO) distribution, is seeking a Entry Level Travel & Communications Administrator to join our team at our Columbus, OH headquarters.

As a Kimball Midwest associate, you'll quickly see why we've been named one of Columbus' Top Workplaces for 13 consecutive years. Our growth has been extraordinary-expanding from $1 million in annual sales in 1983 to more than $500 million today-yet we've never lost the family-owned culture that makes us unique. Here, you're a name, not a number, and you'll experience firsthand what makes our workplace special.

Position Summary

The Entry Level Travel & Communications Administrator plays a key role in supporting the daily operations of the Sales Communications department. This position is responsible for coordinating all aspects of company sales meetings, events, and travel logistics with precision, professionalism, and a commitment to our two-customer philosophy. The ideal candidate thrives in a fast-paced environment, enjoys planning and organizing, and excels at delivering exceptional service to internal stakeholders.

Responsibilities

• Coordinate all logistical and organizational aspects of field meetings to ensure seamless, successful execution.
  • Partner with Sales Managers to develop meeting agendas and compile presentations, materials, and other relevant content.
  • Source and secure meeting venues by communicating with hotels, reviewing proposals, and negotiating contracts.
  • Manage attendee communications, including invitations, RSVPs, and attendance tracking.
  • Coordinate travel logistics-booking air and ground transportation and arranging hotel accommodations for meeting attendees.
  • Plan meals and refreshments that align with meeting schedules and dietary needs.
  • Serve as the primary point of contact for venue staff and meeting attendees before and during events.
• Partner with the Sales Communications Supervisor to plan and execute major company events, ensuring timelines and budgets are met.
• Assist attendees with airline reservations and collaborate with internal teams to support use of the company-approved travel booking system.
• Provide support to employees during travel for changes, cancellations, emergencies, and general assistance.
• Reconcile credit card transactions in the company's accounting platform.
• Deliver exceptional customer service to the Sales team through prompt communication and accurate task execution.

Qualifications

• 0-2 years of experience in a business or administrative role, or an associate degree in a relevant field.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.) and the ability to learn new systems and technologies.
• Strong verbal communication skills, including the ability to confidently communicate by phone.
• Ability to read and interpret small letters and numbers, perform basic arithmetic, and follow written and verbal instructions.

Additional Information

This is a Monday-Friday role 8:30am-5:30pm.

This role is fully on-site.

Kimball Midwest offers a competitive and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Company-sponsored life insurance, with optional life and disability coverage
• Health Savings Accounts and Flexible Spending Accounts
• 401(k) with company match
• Tuition Assistance
• Paid Parental Leave
• Paid Time Off (PTO) and paid holidays
• Dress for Your Day dress code

Kimball Midwest is an equal opportunity employer committed to recruiting women, minorities, individuals with disabilities, protected veterans, and all other groups protected by federal, state, or local law.

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