HR/Office Manager

Sipes Asphalt Solutions proudly serves customers in Indianapolis and surrounding areas with comprehensive, commercial paving services. We are seeking an organized, proactive, and detail-oriented HR / Office Manager to join our team. This dual role combines responsibilities in human resources management and office administration to ensure a smooth, efficient, and positive work environment. The ideal candidate will possess strong interpersonal skills, a solid understanding of HR best practices, and an aptitude for managing day-to-day office operations. Responsible for confidential and time sensitive material.

We are seeking an organized, proactive, and detail-oriented HR / Office Manager to join our team. This dual role combines responsibilities in human resources management and office administration to ensure a smooth, efficient, and positive work environment. The ideal candidate will possess strong interpersonal skills, a solid understanding of HR best practices, and an aptitude for managing day-to-day office operations. Responsible for confidential and time sensitive material.

Human Resources Responsibilities:

Recruitment & Onboarding: Coordinate job postings, screen resumes, assist in scheduling interviews, and lead the onboarding process for new hires, including preparing new hire paperwork and conducting orientation.
• Employee Relations: Act as a point of contact for employee inquiries, concerns, and support. Foster a positive and inclusive workplace culture.
• HR Administration: Maintain employee records, track attendance, time-off requests, and other HR-related documentation.
• Benefits & Payroll Support: Assist with benefits administration, including health insurance, retirement plans, and leave policies. Process weekly payroll and collaborate with HQ payroll to ensure accurate and timely processing of compensation.
• Compliance & Policies: Ensure compliance with local, state, and federal labor laws and regulations. Update and communicate company policies and procedures to staff.
• Training & Development: Support employee development programs, including scheduling training sessions, tracking completion, and helping to develop internal training materials.

Office Management Responsibilities:

• Office Operations: Oversee day-to-day office functions, ensuring the workplace is organized, clean, and well-equipped. Handle office supplies and manage relationships with vendors and service providers.
• Facility Management: Coordinate office maintenance, including troubleshooting issues with facilities, office equipment, and workspace setup. Serve as the point of contact for any office-related emergencies or maintenance needs.
• Event Planning & Coordination: Organize company events, meetings, and team-building activities. Help coordinate logistics for internal and external meetings.
• Health & Safety Compliance: Monitor and enforce health and safety protocols in the office, ensuring a safe and healthy work environment for all employees.
• Administrative Support: Provide administrative support to leadership as needed, including preparing reports, assist with bids, change orders and correspondence.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in Human Resources, Business Administration, or related field (preferred).
• 3+ years of experience in HR, office management, or a similar role
• Strong knowledge of HR processes, employment laws, and best practices
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), HR Software, and office management tools
• Ability to maintain confidentiality and handle sensitive information with discretion
• Detailed-oriented with a proactive, problem-solving attitude

Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands:

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions:

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.