New

Payroll Specialist

Vaco
$80,000.00 - $85,000.00 / yr
401(k), retirement plan
United States, New Jersey, Red Bank
Jan 23, 2026
Payroll Specialist Location: Red Bank, NJ (Onsite, will allow 1 day working from home) Our client is seeking an experienced Payroll Specialist to support a high-volume, multi-state payroll environment. This role is ideal for a detail-oriented payroll professional with strong system expertise and the ability to manage complex payroll processes while partnering closely with HR and Finance. Key Responsibilities Process a weekly payroll cycle for approximately 1,500 hourly and salaried employees Utilize ADP and UKG payroll systems to ensure accurate and timely payroll processing Ensure accurate processing, reconciliation, and recordkeeping of multi-state payroll Create and deliver ad-hoc wage and management reports, including workers' compensation reporting Administer and validate payroll deductions, including benefits, garnishments, and other employee contributions Assist with year-end payroll activities, including W-2 preparation and distribution Research and resolve escalated payroll issues and discrepancies in a timely manner Analyze payroll data and investigate variances prior to payroll processing to ensure accuracy Support HR and Finance with reporting, analysis, and special payroll-related projects Maintain compliance with federal, state, and local payroll tax regulations Required Qualifications Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field 3-5 years of payroll experience, preferably in a large, multi-state payroll environment Extensive knowledge of payroll operations, including preparation, balancing, internal controls, and payroll taxes Hands-on experience with ADP and UKG payroll systems (required) Strong working knowledge of federal, state, and local payroll tax requirements Proven ability to manage confidential information with discretion and accuracy Strong analytical, problem-solving, and communication skills Preferred Attributes Experience supporting payroll for a high-volume employee population Ability to work independently while collaborating cross-functionally Detail-oriented with strong organizational and time-management skills This is an excellent opportunity for a payroll professional looking to join a stable organization and play a key role in ensuring payroll accuracy and compliance. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.