New

UTS - Temporary Executive Assistant at UNC Chapel Hill

North Carolina State University

$29.00/hourly

United States, North Carolina, Chapel Hill

1100 Bioinformatics Building (Show on map)

Jan 30, 2026

Position Information

Posting Number	PG195751TM
Position Number	48SM29
Position Type	Temporary
Essential Job Duties	The primary purpose of this role is to provide proactive, thoughtful, and high-level administrative and operational support to senior-level executives by managing complex calendars, travel, expenses, communications, confidential materials, and office operations with exceptional attention to detail, sound judgment, and responsiveness, while supporting organization-wide leadership initiatives and fostering strong internal and external relationships. Key Responsibilities Provide proactive, thoughtful assistance and support to senior-level executives, including complex calendar management, travel arrangements, and expense reconciliation Manage multiple administrative activities and duties simultaneously with high attention to detail Communicate effectively and promptly with internal and external stakeholders, including responding to emails, drafting and routing communications, responding to general inquiries, and ensuring elite communication flow within departments and external relationships Organize meetings, travel, and schedules for senior leadership with organization-wide leadership responsibilities Handle complex and confidential materials, applying judgment, initiative, and responsiveness in a thoughtful way Prepare and review high-level documents, including PowerPoint presentations and Word files, for internal- and external-facing use Provide general office-management support, including organizing company events, coordinating and maintaining documentation of key administrative processes, managing office supply inventory, vendor coordination, mail, and shared workspaces Nurture and grow key relationships with clients, vendors, faculty, prospects, and staff in direct support of senior leadership Process invoices, account reconciliation, and monitor budgets for certain projects and cost codes Provide event preparation and coordination support as needed, including gathering necessary materials, taking notes, and communicating follow-up steps
Is Time Limited	Yes
If Yes, Appointment Length	3+ months
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Chapel Hill, NC
Department

System Information

Classification Title	Temporary-Technical/Paraprofessional
Working Title	UTS - Temporary Executive Assistant at UNC Chapel Hill

Requirements and Preferences

Work Schedule	40 hours; Monday - Friday from 8 am - 5 pm
Other Work/Responsibilities	Other duties as needed
Minimum Experience/Education	A minimum of 3 years of experience in an Executive or Administrative Assistant role, or in a project management role, or equivalent experience required.
Department Required Skills	Ability to work independently with minimal supervision, as well as collaboratively as part of a team Demonstrated ability to build strong working relationships across the organization and with key stakeholders beyond the organization to ensure coordination of efforts and continuous progress toward goals Outstanding written and verbal communication skills Extensive experience with commonly used Microsoft Office programs Knowledge of Asana and Salesforce a plus Experience with Concur preferred
Preferred Years Experience, Skills, Training, Education	Previous experience in an Executive Assistant or Administrative Assistant role, or Project Management Familiarity with commonly used Microsoft Office programs; knowledge of Asana and Salesforce a plus; experience with Concur preferred
Required License or Certification	NC Drivers License
Valid NC Driver's License required?	Yes
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$29.00/hourly

Recruitment Dates

Job Open Date	01/30/2026

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/226987

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.