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Position:
Administrative Assistant (Job ID: 4162)
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Location:
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Virginia Beach, VA
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Remote Status: On-Site
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Job Id:
4162
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# of Openings:
1
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Administrative Assistant
Purpose
- The Administrative Assistant will provide administrative and organizational support to two Senior Vice Presidents, ensuring efficient operations and seamless coordination of executive and administrative activities. This role requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will serve as a trusted partner, handling information with discretion and professionalism while enabling the SVPs to focus on strategic initiatives. This position reports directly to the Senior Executive Assistant. This position is located at the Valkyrie Headquarters in Virginia Beach, VA.
- The ideal candidate:
- Thrives in a dynamic, fast-paced environment.
- Demonstrates proactive problem-solving and adaptability.
- Maintains composure under pressure and manages competing priorities effectively.
- Builds strong relationships and fosters collaboration across teams.
Job Description:
Calendar & Scheduling Management
- Coordinate and maintain complex calendars for two SVPs, including meetings, travel, and events
- Prioritize and resolve scheduling conflicts proactively
Communication & Correspondence
- Draft, review, and manage emails, reports, and presentations
Meeting & Event Coordination
- Prepare agendas, materials, and minutes for meetings
- Organize logistics for on-site and virtual meetings, including technology setup.
Travel & Expense Management
- Arrange domestic and international travel itineraries
- Process expense reports accurately and in a timely manner
Information & Documentation
- Maintain organized filing systems for confidential documents
- Ensure timely distribution of reports and updates
Project Support
- Assist with special projects and initiatives as directed by SVPs
- Track deadlines and deliverables to ensure timely completion
Qualifications:
- Must have a High School diploma or equivalent and at least 5 years of administrative experience
- Must be proficient in Microsoft Office Suite and virtual collaboration tools.
- Must have strong organizational and time-management skills.
- Must be excellent written and verbal communication abilities.
- Must have the ability to handle confidential information with discretion.
- Must have a professional demeanor and ability to interact with all levels of the organization.
Travel Requirements:
- Occasional travel-up to 10%.
- If position requires travel by domestic flight or access to secure federal facilities/military bases, candidate must be able to obtain (by start of position) and maintain appropriate identification credentials, such as REAL ID. (More information regarding REAL ID can be found: https://www.dhs.gov/real-id)
Physical Requirements:
- Remaining in a stationary position, often standing, or sitting for prolonged periods.
- Moving about to accomplish tasks or moving from one worksite to another.
- Communicating with others to exchange information.
- Repeating motions that may include the wrists, hands and/or fingers.
- Light work that includes moving objects up to 20 pounds.
Valkyrie strictly adheres to a policy of equal employment opportunity. This policy is based on Valkyrie's commitment to hire and retain qualified employees consistent with position requirements; and to seek, employ, promote and treat all employees and applicants for employment without regard to race, color, religious creed, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information or sexual orientation or other protected characteristics.
Additionally, Valkyrie Enterprises provides a variety of benefits to eligible employees support your best health, wellness, and future, to include medical/dental/vision options, company paid life and disability insurances, 401k with match, education reimbursement, as well as company paid holidays and paid time off (PTO)
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Pay Range: $16.83 - $26.44 per hour
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Apply for this Position
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Valkyrie Enterprises Inc.
paid time off, paid holidays, tuition reimbursement, 401(k)
Mar 09, 2026