Administrative Assistant

AVIAN is seeking an Administrative Assistant (Junior) to provide administrative support in VX-23 to executive staff with office management responsibilities to include clerical and personnel records. The Administrative Assistant (Junior) may be required to assist on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties (filing, taking phone calls, scheduling appointments).

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you're a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn't stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn't be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

This position supports daily operations by assisting with clerical functions, scheduling, records management, and preparation of basic briefing and presentation materials.

The ideal candidate is organized, detail-oriented, and able to manage multiple tasks while supporting leadership and program staff in a fast-paced operational environment.

Perform routine clerical and administrative functions in support of VX-23 leadership and staff.
• Draft and format correspondence, reports, and administrative documents as required.
• Coordinate calendars and schedule appointments for leadership and program personnel.
• Organize and maintain paper and electronic filing systems in accordance with program and security requirements.
• Answer and route incoming phone calls and inquiries appropriately.
• Maintain and update personnel security and administrative files.
• Assist with research and preparation of briefing charts, reports, and presentation materials using Microsoft Office tools.
• Provide administrative support to senior staff and perform functional duties under the oversight of more senior personnel.
• Support high-visibility or mission-critical program activities as needed.

Required Experience:

• 0-3 years of administrative or office support experience.

Desired Experience:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with BASICS II (Base Access Security Information Control System) or similar personnel access systems.

• Experience supporting event coordination or office activities.

• Strong organizational and communication skills with attention to detail.

Additional Requirements:

• Must be able to obtain and maintain a Department of Defense security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Max compensation for this role is $53,083. This position utilizes a SCA contract which offers a unique benefits structure which includes an hourly benefit rate in addition to compensation rate. The hourly health and wellness rate can be utilized to offset benefit costs or utilized as additional compensation if the candidate does not require benefits.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.