New

Maintenance Coordinator

Vaco
$45,000.00 - $50,000.00 / yr
United States, Kentucky, Louisville
Mar 17, 2026
The Maintenance Coordinator provides administrative and operational support to the Maintenance department by coordinating work orders, scheduling repairs, tracking preventive maintenance, and serving as a key point of communication between maintenance staff, vendors, and internal teams. This role ensures maintenance activities are organized, documented, and completed efficiently to support safe and reliable operations. Key Responsibilities Coordinate and schedule maintenance work orders, repairs, and preventive maintenance activities. Serve as the primary point of contact between maintenance technicians, management, and external vendors. Track maintenance requests, job status, parts, and completion timelines using a computerized maintenance management system (CMMS) or internal tracking tools. Assist with vendor coordination, including requesting quotes, scheduling service visits, and tracking invoices. Maintain accurate maintenance records, documentation, and reports. Support inventory tracking for maintenance supplies, tools, and equipment. Assist with planning and tracking preventive maintenance schedules to minimize downtime. Communicate maintenance updates and issues clearly to internal stakeholders. Ensure maintenance activities comply with company policies, safety standards, and regulatory requirements. Perform general administrative duties such as data entry, filing, and report preparation. Support special maintenance projects and perform other duties as assigned. Required Qualifications High school diploma or GED required. Prior experience in a maintenance, facilities, operations, or coordination role preferred. Strong organizational skills with excellent attention to detail. Ability to manage multiple priorities in a fast?paced environment. Strong communication and customer service skills. Proficiency with Microsoft Office (Excel, Word, Outlook). Ability to work effectively with technicians, vendors, and management. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.